CAMRI:PricingAndPolicies

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CAMRI



CAMRI MRI Scanner Pricing Structure

Scanner usage is charged at $500/hr which includes the assistance of an MR technologist (subject to availability). Prepaid time is only available under exceptional circumstances.

Please be aware that Fiscal year 2022 pricing changes will take effect July 1st and consists of the following changes:

  • Normal scan rate:$525/hr
  • Phantom scan rate: $175/hr
  • $250 for level 1 training
  • $500 for level 2 training


  1. Before data collection can begin, the PI must attend all necessary training and submit required documentation, including an IRB-approved protocol and consent form. Click here for an IRB proposal template.
  2. CAMRI has a Pilot Time Program (see below, Pilot Time) to reward frequent users and allow for the collection of preliminary data for new projects.
  3. Scanner time and MR technologist assistance is reserved by emailing CAMRI staff (see below, Booking a Scan). The minimum duration of a scan session is one hour.
  4. Time used to scan phantoms or tissue samples will be charged at $175 per hour. Practice sessions ("Human phantoms") can also be charged at this rate, if approved.
  5. Billing is automatic, based on the amount of scanner time reserved in iLab. After a reservation is made, users have 24 hours to modify or cancel it without charge. If reserved time is not used for any reason (including subject no-show, subject failure to meet screening criteria, experimental difficulties, or any other reason) users will be charged the full rate for the unused time, unless the user reports the cancellation at least 24 hours prior to the start of the reserved time (allowing other users a chance to use the time) in which case the user will be charged at half the normal rate. Canceled time can be paid with the usual payment methods or a user's accrued pilot time.
  6. Credit cards are accepted but prices will be 4% higher than those listed above (equal to the fee charged by our credit card processing service). If a group is using a credit card they must inform Krista BEFORE they start scanning.
  7. Non-BCM users should pay by PO or check. Credit cards for payment should only be used as a last resort and will accrue the 4% fee above.

Estimated Future Pricing

Please Note: Given the size of CAMRI's deficit in the past few years, we will likely need to continue to increase prices. Therefore, if you are budgeting for grants, we recommend you budget the following:

               FY22 (July 1 2021) - $525
               FY23 (July 1 2022) - $540
               FY24 (July 1 2023) - $550
               FY25 (July 1 2024) - $565
               FY26 (July 1 2025) - $580
               FY27 (July 1 2026) - $600

The above represents approximately a 2-3% increase annually. Only the pricing for FY22 is definite. All future years are subject to change and are only an estimate. We are posting these to give users a guideline at the start of their study so that necessary price increases are not disruptive.

CAMRI's Pilot Time Program

CAMRI is supported by user fees: PIs receive grants or contracts and then pay CAMRI for MR scanner time on a fee-for-service basis. To encourage new investigators and projects, pilot time awards are available. The purpose of the pilot time is to allow for the collection of preliminary data for new grant applications that will then be used to pay for regularly priced scan time at CAMRI.


To redeem pilot hours, email camri@bcm.edu PRIOR TO scheduled scan time to request appropriate scan type classification (pilot time vs. billable time). Pilot time can not be adjusted once the scan is complete.

Pilot Time for Existing CAMRI Users

For any user (BCM or non-BCM) who scans at CAMRI, pilot time hours are automatically granted based on the amount of paid scanner time used at a ratio of 5 to 1. For every 5 hours of paid scanner time, the user receives 1 hour of free pilot time (5 hours of after-hours scanner time generates 1 free after-hour). No pilot time is awarded for phantom scanning. Pilot time expires at the end of each BCM fiscal year (July-June) but up to 10 hours of unused pilot time may be rolled over to the next fiscal year.

Pilot Time for New BCM Users of CAMRI

New BCM-affiliated users are eligible for pilot time awards consisting of 5 hours of scanner time. There is a limit of one award per PI or investigative team and only BCM affiliates are eligible because the vast majority of CAMRI's operating budget is provided by BCM. Please send an NIH-format biosketch (or full CV) of the PI and project details in the form of an NIH-format specific aims page (or complete proposal) to camri@bcm.edu.

  1. Before data collection can begin, the PI must attend all necessary training and submit required documentation, including an IRB-approved protocol and consent form. Click here for an IRB proposal template.
  2. The maximum number of subjects that can be scanned with pilot time is five (5). The minimum duration of a pilot scan session is one hour. Only one subject can be scanned in each hour of scan time (it is not possible to scan two or more patients in a single hour for pilot scanning). There is no increase in the amount of pilot time for scanning after-hours. A maximum of five hours may be used, regardless of whether they are used during regular business hours or after-hours.
  3. If a pilot time awardee successfully obtains funding for a project, then they will be eligible for the "Pilot Time for Existing CAMRI Users" program described above. In this case, the pilot hours generated by paid scanning will be applied to the new-user pilot time award. That is, for a pilot time awardee who used the full pilot time award of 5 hours, the first 25 hours of paid scanner time would not generate any additional pilot time.

Booking a Session

  1. To schedule or cancel time on the scanner, you must use the iLab website https://bcm.corefacilities.org/service_center/show_external/3684. Covid attestation forms and security clearance forms for all non-BCM visitors and lab members will need to be sent to: camri-staff@listserv.bcm.edu at time of reservation.
  1. Each person that will be present at the scan (researchers and participants) will need to have clearance to enter the building. Access to BCM occurs through one of two mechanisms. Individuals with BCM badges must obtain orange badge access to be on site. If you/your participant have a BCM badge and need orange badge access please go through your usual channels or email Labaccess@bcm.edu and let them know your badge number and what day you will be visiting CAMRI S104. If you/your participant does not have a BCM badge (even if they do have a badge to another TMC institution) please submit the COVID attestation form and security clearance form to CAMRI so we can get appropriate clearance from security. If you are unsure on what steps you or your participants need to take to obtain access to CAMRI please click HERE for help


All requests under 24 hours will automatically be denied.

Please Note: CAMRI does not control BCM security. We're more than happy to answer questions about how to get access for researchers and participants, but it's the responsibility of the user to know who needs to be there and plan accordingly to get appropriate access.

Running a Session

  1. All personnel attending a scan should be Level 1 or 2 trained, unless they are the participant. Every scan needs at least one Level 2 trained person to be present for the entire session. If your study does not have a Level 2 trained member of staff, you can coordinate with Lacey to run your scans for you.
  2. Masks and social distancing are required at all times while inside S104. For participants, CAMRI provides masks for subjects while they are being scanned be sure to REMOVE THE METAL NOSEPIECE.
  3. No more than two individuals are allowed in the control room during scans. People attending with the research participant (e.g., parents of child research subjects) should remain in the CAMRI waiting room. Please be mindful of limitations on room capacity when planning your session. Consider using zoom from the Mac computer next to the console in Scanner4 to reduce the number of people in the control room.
  4. After-hours and weekend scanning sessions can be booked by Level 2 trained Baylor employees with orange badges ONLY.
  5. After each session, please fill out the Session Information Form (located in the black tray at the console). Staple the MRI screening form for your participant to your session info form, and place in the purple folder.
  6. After each imaging session, 30 minutes will be set aside at no charge so that users can disinfect all equipment. The disinfection checklist is located on the bottom half of the session information form.