CAMRI:COVID

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CAMRI IS ADHEREING TO ALL COVID POLICIES SET BY THE COLLEGE 1.21.22

Masking and covid procedures are not in effect as of 9/21/22

NEW SCHEDULING AND VISITOR FORMS FOR ILAB UPDATED 10.14.21

Users can reserve scanner schedules via ILAB.

  1. To schedule or cancel time on the scanner, you must use the iLab website https://bcm.corefacilities.org/service_center/show_external/3684.


To have CAMRI staff member reserve the ILAB calendar for you please submit the following form to CAMRI along with visitor security clearance information:


Security clearance forms for all non-BCM visitors and lab members will need to be sent to: camri-staff@listserv.bcm.edu at time of reservation.

Each person that will be present at the scan (researchers and participants) will need to have clearance to enter the building. Covid attestation forms are not longer required to be sent. Visitors will sign a covid attestation at security when they come to Baylor.


To request security access for a visitor please submit the following form to CAMRI:


Please Note: CAMRI does not control BCM security. We're more than happy to answer questions about how to get access for researchers and participants, but it's the responsibility of the user to know who needs to be there and plan accordingly to get appropriate access. All requests under 24 hours may not get approval in time.


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NEW SCHEDULING AND VISITOR FORMS FOR ILAB

Updated 4/1/21

Please submit these forms for EACH of your non-BCM visitors at the time you book your reservation in ILAB. Each lab is responsible for submitting this documentation AT LEAST 48 hours before the requested scan time to get security clearance for their visitors. These forms need to be submitted in ONE email to camri-staff@listserv.bcm.edu. Please include all non-BCM lab members and subjects that need access. Please be aware that the pre-COVID cancellation policy is back in effect as stated below.

All requests under 24 hours will automatically be denied.

Phase 2 Reopening

NEW UPDATES!!

7/28/21- UPDATED Baylor has reinstated its mask policy due to the rise in COVID cases throughout the country. Masks are required by all individuals while at CAMRI. Masks need to be work in control rooms and scan rooms by all individuals regardless of vaccination status.

Cancellation policy reinstated as of 4/1/2021.

Our pre-COVID cancellation policy is now in effect. 24 hours after a scan is booked, cancellations will be charged the full rate. If another group books the scan slot that was cancelled, cancelled slots are charged half-price.

Cancellation policy: If reserved time is not used for any reason (including subject no-show, subject failure to meet screening criteria, experimental difficulties, or any other reason) users will be charged the full rate for the unused time, unless the user reports the cancellation at least 24 hours prior to the start of the reserved time (allowing other users a chance to use the time) in which case the user will be charged at half the normal rate. Cancelled time can be paid with the usual payment methods or a user's accrued pilot time (Pilot Time Program).

Phase 2 Guidelines as of December 1, 2020.

  1. Imaging subject information is the same as the previous phase 2 guidelines. Please submit the visitor pre-screening form along with the scheduling request form to camri-staff@listserv.bcm.edu at least 48 hours prior to the requested scan. CAMRI staff will approve and schedule the reservations in ILAB on a first-come basis. Please do not schedule your own sessions in ILAB.
  2. Individuals with BCM badges must obtain orange badge access to be on site. If you have a BCM badge and need orange badge access please email Labaccess@bcm.edu and let them know your badge number and what day you will be visiting CAMRI S104. If the visitor does not have a BCM badge please submit the COVID attestation form to CAMRI so we can get them cleared by security.

If you are unsure on what steps you need to take to obtain access to CAMRI please click HERE for help

  1. Masks and social distancing are required at all times while inside S104. We have updated the policy to allow 2 individuals in the PRISMA control room during scans. This allows for training and stimulus assistance. Parents of child research subjects should remain in the CAMRI waiting room.
  2. Afterhour and weekend scanning can be resumed by level 2 trained Baylor employees with orange badges ONLY.
  3. MRI safety courses have resumed and will take place monthly via Zoom. Please email Lacey.Berry@bcm.edu to set up all training.
  4. After each imaging session, 30 minutes will be set aside at no charge so that users can disinfect all equipment. A copy of the disinfection policy is available in each scan room.

Click here for the scheduling request form.

Click here for the updated adult pre-screening form.

Click here for the updated child pre-screening form.


CAMRI will begin Phase 2 reopening on August 24, 2020. Guidelines are as follows:

NEW!! Phase 2 Guidelines:

  1. Phase 2 will include imaging of human subjects and phantoms only. Visitors will be permitted on the BCM campus. Required adult visitor pre-screening form must be submitted 48 hours prior to the scheduled imaging session. Click here for adult pre-screening form.
  2. Children 17 yrs old and under that are the research subject are permitted in CAMRI with 1 adult (parent/guardian). Required child pre-screening form must be submitted 48 hours prior to scheduled imaging session. Click here for child pre-screening form.
  3. It is the responsibility of the PI to obtain the required access permissions if the study participant is your lab member.
  4. Each imaging session requires a scheduling form to be completed and submitted to camri-staff@listserv.bcm.edu. Please allow at least 24 hours for approval. Click here for the scheduling request form. Please do not schedule your scanning sessions in ILAB. Imaging must be approved and scheduled by CAMRI staff ONLY (not iLabs); available times are M-F, 9am - 6pm. Imaging sessions will be charged normal rates. The July 1, 2020 pricing change is in effect.
  5. Masks and social distancing are required at all times while inside S104. Only one person is allowed in the control room (to operate the scanner) and one person is allowed in the scan room to serve as a subject. No additional people are allowed to enter BCM or CAMRI. Parents of child research subjects should remain in the CAMRI waiting room.
  6. Level 2 training for the operator is required. Training will resume for Level 1 users on Oct 1, 2020. MRI Safety courses for new users are postponed until phase 3. Please email Lacey.Berry@bcm.edu to set up training.
  7. After each imaging session, 30 minutes will be set aside at no charge so that users can disinfect all equipment. Please review the new disinfection policy (below); a copy is posted in the scan rooms.

Click here to view details of CAMRI COVID-19 Best Practices Policies.

Click here for Visitor Policies for phase 2. Questions with Phase 2 policies and scheduling can email CAMRI staff at camri-staff@listserv.bcm.edu

Phase 1 Reopening

CAMRI will reopen on June 1, 2020. Guidelines for Phase 1 are as follows:

  1. Phase 1 will include imaging of BCM employees and phantoms only. Visitors are not permitted on the BCM campus. It is the responsibility of the PI to obtain the required access permissions, including COVID attestation, for participants and experimenters. Research lab access website (must be on VPN)
  2. Each imaging session requires a scheduling form to be completed and submitted to camri-staff@listserv.bcm.edu. Please allow at least 24 hours for approval. Click here for request form. Imaging must be approved and scheduled by CAMRI staff (not iLabs); available times are M-F, 9am - 4pm. Imaging sessions will be charged normal rates but cancellation, pilot time, and rescheduling policies have been suspended.
  3. Masks and social distancing are required at all times while inside S104. Only one person is allowed in the control room (to operate the scanner) and one person is allowed in the scan room to serve as a subject. No additional people are allowed to enter BCM or CAMRI. Level 2 training for the operator is required (no new training will occur during Phase 1).
  4. After each imaging session, 30 minutes will be set aside at no charge so that users can disinfect all equipment. Please review the new disinfection policy (below); a copy is posted in the scan rooms.

Mandatory Disinfection Policy

Users are responsible for safe scanning, including disinfecting all equipment. Baylor requires a mask at all times. Participants must wear masks while in the scanner and the researcher must wear a mask in the control room while scanning. THE METAL NOSE PIECE OF MASK MUST BE REMOVED PRIOR TO ENTRY TO SCANNER. Disinfecting wipes have been placed in the scanner rooms. Before and after scanning, disinfect any items and surfaces you or the participant will touch during the session including but not limited to:

  1. The handle to the scanner room
  2. The squeeze bulb and cord
  3. The inside and outside of the head coil you are using, including places you as a researcher touch to plug in and remove the coil
  4. Phantoms you may have used
  5. The buttons on the scanner for moving the bed
  6. Sponge used under the participant’s legs
  7. Wipe down all sponges and immobilization equipment used. If sponges are porous please use linen or paper for parts that touch the patient.
  8. Any button boxes or other accessories that are used in your experiment
  9. The mouse and keyboard to the scanner computer, and the desktop surface
  10. The speaker box buttons
  11. The mouse and keyboard to the stimulus computer, and the switch to the bold screen, if applicable.
  12. All cords and plugs that have been touched
  13. Light switches
  14. Door handles to control room (inside/out)


• Please minimize the amount of linen used for each subject. We only have a limited supply each week. All linen should be disposed of in the yellow basket. Blankets have been removed from each scan room because of the inability to disinfect them between scans.

• Researchers should minimize touching participants, and sanitize your hands before and after you set up the participant on the bed. Instead of taking earplugs from participants after use, offer them the trashcan as they remove their earplugs.

• Only one person is allowed in the S104 kitchen at a time and will be required to wipe everything that was used down with the provided sanitizer wipes.

Closure Announcement

Research at BCM will be paused for an unknown period of time (possibly 8 – 12 weeks) beginning on Friday, March 20 at 5 pm. Badge access to CAMRI will be disabled and it will not be possible for anyone to scan during this time. CAMRI staff will be working remotely during the shutdown and we are eager to help you with retrieving archived data from the Flywheel server, analyzing imaging data, or other needs. Users may need to set up VPN access to BCM (instructions on web page above). If necessary, staff may be able to enter CAMRI for limited periods of time. Please keep a detailed record of how the shutdown has impacted your research for submission in NIH progress reports, and to help us document the shutdown's effects on operations. Contact us at CAMRI-STAFF@LISTSERV.BCM.EDU if we can be of service.

Accessing the BCM VPN

Follow the instructions at 

 https://bcm.service-now.com/bcmsp?id=kb_article&sys_id=e2672c664fe58780e2d104c85210c754

To summarize: To access the BCM Network from off campus you need to log into the Baylor VPN first. If you don’t have the VPN on your computer go to vpn.bcm.edu to start the process. After installing the VPN you will need to install the MFA client on a smart phone. You do this by starting at mytoken.bcm.edu the problem is that you have to already be on the Baylor network. To do this from home you will need to call the Help Desk at 713.798.8737. They can setup a one-time off campus access for you to the mytoken.bcm.edu site and then you can follow the instructions here:

  1. For Android phones: https://bcm.service-now.com/bcmsp?id=kb_article&sys_id=b0f6ce584f304f00e2d104c85210c7d2
  2. For iPhones: https://bcm.service-now.com/bcmsp?id=kb_article&sys_id=9df806dc4f304f00e2d104c85210c7e1

Baylor College of Medicine Updates

For those of you with VPN access, you can access the latest BCM Coronavirus updates here 

 March 18: Access to be restricted at Main Baylor
 Baylor College of Medicine is restricting access to its main campus. Only those who have been pre-approved and wearing a special badge will be 
 allowed in the building beginning Monday, March 23, at 8 a.m. Only entrances open will be Main Cullen and Garage 6. All electronic access will be 
 disabled.

Reporting

It is recommended that you document delays to your research for later reporting to NIH. More information here. CAMRI has similar reporting requirements to the college, and investigators may be contacted by CAMRI staff for an assessment of how the closure will affect their plans for acquisition after scanning resumes, so we can compile these reports as accurately as possible.

Email Communications

We will communicate with users for CAMRI-related issues and updates via the CAMRI users list. If you or a member of your lab is not getting these updates and would like to, contact camri-staff@listserv.bcm.edu so they can be added. If issues arise and you need to contact CAMRI, please send emails to camri-staff@listserv.bcm.edu.

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