Undergraduate BE Board:Agendas - 2/12/12 Agenda

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BE UG Board Transitional Meeting
Maseeh Hall Lobby

BEUB Organization Overview.


  • To represent the undergraduate's interests to the BE faculty
  • To create a community of students within the major
  • To organize social and Academic Events for BE undergrads
  • To identify and disseminate resources for choosing courses, finding UROPs, and learning about life (careers/grad school/med school) after MIT

General Introduction:

  1. Wiki: http://openwetware.org/wiki/Undergraduate_BE_Board
  2. Frequencies of meeting: Usually twice a month (doodle for time/space)
  3. President: Write up agenda on wiki, run meeting
  4. VP: Helps president with day-to-day activities, in charge of the BE FPOP
  5. Secretary: Take minutes on wiki
  6. Treasurer: Meet with Cathy Greene to go over current funds, set up budget
  7. Campus relations: in charge of emails/contact with classes to advertise events, recruit AA's and counselors, etc.
  8. BE lists: besb-11, besb-12, besb-13, besb-14 (Cathy will approve messages)
  9. Our mailing lists:
    • busybeboard@mit.edu - all course 20's who wish to be updated about BEUB
    • busybeboard-ug-exec@Mit.edu - all undergrad exec members
    • busybeboard-exec@Mit.edu - Exec + faculty sponsors
    • Gmail account: busybeboard@gmail.com
  10. Lounge
    • in charge of ordering things for the lounge, get requests from students
    • Office Combo -- 9146... IT'S A SEKRET.
  11. Be Admin events
    • help out Scott, Natalie, Cathy, and Dan at info sessions during registration
    • Activities Midway for Orientation and CPW
  12. Contact Scott Manalis, Linda Griffith, and Natalie Kuldell to introduce yourselves


  1. Associate Advising
    • Get a list of Advisors from Cathy Greene
    • Recruit Juniors to volunteer to be AA's
    • Match them up and make sure people get reimbursed, etc.
  2. Study breaks (normally each class gets one after some bug project/test); should be 1 per class per semester at least
    • Plan as early as possible, and assign responsibilities
    • Also, we have been getting requests for more mixers between classes, just fyi
  3. BE Merch & Stuff
    • Need to order new t-shirts and mugs
    • Other merch ideas? (pens, sweatpants, travel mugs, flip flops, etc)
    • New t-shirt design?
  4. Fraenkel's UROP Research Contest
    • Contact Fraenkel to sort out the details, BEUB sponsorship and publicity
  5. Grad School Panel (April)
    • Get a panel of BE grad students and 2011 seniors who just finished
    • grad board contact Bryan Owens
  6. Med School Panel
    • Joint with BE-BMES?
    • Talk with Professor Griffith to get ideas
  7. Open house event for Freshmen
    • Joint with BE-BMES last year
    • get faculty from similar majors (20, 10, 7, 5, 3) to discuss the differences
    • should be done before freshmen declare majors
  8. Goodbye Dinner for Seniors in May
  9. BE Mixer for different classes to mingle
    • Last year lots of faculty enthusiasm, but couldn't get it scheduled - contact Scott for planning
  10. Curriculum Meetings
    • Contact Scott Manalis about when these will be held and if the BEUB can do anything to help
  11. BE FPOP!
    • Ask Yuan/Anne if you guys need help
    • Recruit counselors EARLY
  12. Faculty Grad School Talk
    • Usually Scott Manalis leads this talk in the spring
    • More of timing/financials of grad school
  13. Internship Information Session
    • Talk with Dan Darling about acquiring an internship
  14. Elections: you know how this works
  15. BE FAQ for High School Students
    • Requested by Prof. Griffith to respond to high school students asking for interviews from faculty
    • Anne has set up a draft page here
    • It's been forwarded to Linda for comments, and will eventually be put up permanently on the MIT BE page.