BE Board:Meeting minutes/7/13/2006

For current website see begradboard.mit.edu

Draft Agenda - 7/13/06 Meeting at 12 pm in 56-614 Coordinators BE Board elections in August Announcement early August and ask for nominations Elections around the 12th of the month Joint meeting in late August, early September Request that current board members update the descriptions and responsibilities of their positions Also try to recruit more people to participate Discussion of possibly altering or redefining positions Designate the academic chairs in terms of the retreat planning responsibilities Specific request to have more than one person assigned to cover the retreat Previously, anyone on the board who was interested was asked to help Try a more active recruiting process from outside the board Designate one academic representative for academic mentoring specifically This would include the academic career events and curriculum chat Clarify academic representative descriptions Should we continue the undergraduate representative? Incorporate a role as a second GSC representative Possibly incorporate this role with the academic mentoring representative Incorporate GSC representative in social chairs in order to use additional funds for events BE MEng students Situation is rectified, they are on the "be-list" list now Undergraduates are not currently on this list, we think BE Board Storage Space Suggested using the closet in the computer lab, closet is not lockable Meant for storing sports equipment BE Board google calendar access & updating Google calendar embedded on the wiki currently Editing priveldges are not currently correct, need to add users Secretary T-shirt competition/orders Recruiting class representatives Faculty and staff will receive an email from me with drop boxes on Olga and Jo-Ann’s desk for collections Hopefully it will get going in the next few days Newsletter Start back up in the fall, no time now. First year representative Students attempting to pair off with in the incoming first year for advising Last year we encouraged advisors to contact advisees Contact should happen before students show up Community service chair Nothing currently known, rep absent Treasurer Budget for 2007-2008 Budget was sent on to Doug and he gave a reserved yes Have a 5-10% reserve of additional money Had a fair number of additional events this year New events fund, still under discussion – Doug was sent an email and we are waiting on the response. Academic representatives Summer ISS talks July 13: Aram Adourian Will move to fall, failed to reach him this week July 28: Laura Garwin August 10: Bart Hendriks September 22: Bryan Baynes Annual Survey Normally do during the ChemE/BE BBQ Decide on questions before the new board is formed Run the survey when the new board is assembled Make sure to run the survey before classes start so that people have time to answer the quesitons Social chairs Summer sports BBQ This Saturday, sunny and hot Kresge BBQ pit from 4-7pm, lots of food Softball diamond from 3-5pm Croquet and Bocce setup BE/ChE Annual BBQ August 4th, 4-7pm, Blue ribbon BBQ Reorganizing TGIF Camping just needs a key holder and someone else take point Sailing, can do whenever people are interested Diversity representative Fraenkel-Lang-Samson Interlab Lunch – July 26th BE Diversity Korean Lunch – Aug 8th BE seminar schedules for early October – speaker from the office of minority teaching at MIT Athletic chairs Request for storage space, look into options offered by the department (above) UG curriculum representative GSC representative Last meeting was short The budget is online Potentially organizing a graduation formal Six flags trip, Foxwood trip, river rafting trip