BE Board:Meeting minutes/8/06/2007

Draft Agenda - 08/06/07

1. Coordinators
   • Elections
     • Nomination requests will go out in the next week or so
     • Elections will be run if there is contention for certain positions
     • Request for all current board members to recruit individuals to fill their positions
     • Some concerns about the timing needed to get the new GSC representative to the first GSC meeting and submit their registration in time too
     • Need to update position descriptions online and send out with email announcing nominations
     • Possibly add an additional social chair to help out with planning activities
   • Undergraduate Organization
     • They have an established budget which has been submitted and approved by Doug
     • They should hold elections in September once they start up classes again
   • Student lounge space
     • Meeting with Doug to discuss space allocation
     • Waiting to hear back about when student reps can meet with the architects to discuss specific details, wall construction etc
2. First year representative
   • No issues or concerns
3. Treasurer
   • Up-to-date figures were presented, without BE/ChemE BBQ numbers included
   • Based on budget submitted to Doug, there is about $1000 to play with for events in August (Academic and Social?)
4. Academic representatives
   • Teach Seminar
     • Planned teaching seminar in August
     • Will parallel as the department's TA specific training
     • Plan to have drinks and appetizers following at CBC
   • Industrial Seminar Series
     • Speaker for August has postponed until September
     • Two speakers lined up in september
     • Nidhi will plan and run the early seminar in Sept and pass off the second one to the incoming academic rep
5. Social chairs
   • TGIF and BBQ recaps
     • Success all around
     • Renewed interest in splitting aways from ChemE to have our own separately large summer social event
   • Beach BBQ (July/August) - [$500 budgeted]
     • Probably not based on the previous events run in June/ July
     • However, funding does exist if there is something they want to plan
6. Community service chair
   • First event in July was successful
   • Second event in August did not have adequate turnout and had to be canceled
   • Suggestion to combine a community service event with a social event to increase turnout
7. Diversity representative
   • Nothing has been accomplished here, simple lack of time on the part of the coordinators, sorry.
8. Athletic chairs
   • Inventory list is up to date and online
   • Supplies have been added to the closet
   • Five T-shrits left over from this year, probably need to order more in the fall
9. GSC representative
   • We're getting $750 to reimburse for the Sailing BBQ
   • Concerns about the turnover of responsibiliites with the incoming representative and the associated paperwork