BE Board:Meeting minutes/7/13/2006

Draft Agenda - 7/13/06

• Meeting at 12 pm in 56-614

1. Coordinators
   • BE Board elections in August
     • Announcement early August and ask for nominations
     • Elections around the 12th of the month
     • Joint meeting in late August, early September
     • Request that current board members update the descriptions and responsibilities of their positions
     • Also try to recruit more people to participate
     • Discussion of possibly altering or redefining positions
       • Designate the academic chairs in terms of the retreat planning responsibilities
       • Specific request to have more than one person assigned to cover the retreat
       • Previously, anyone on the board who was interested was asked to help
       • Try a more active recruiting process from outside the board
     • Designate one academic representative for academic mentoring specifically
       • This would include the academic career events and curriculum chat
     • Clarify academic representative descriptions
     • Should we continue the undergraduate representative?
       • Incorporate a role as a second GSC representative
       • Possibly incorporate this role with the academic mentoring representative
       • Incorporate GSC representative in social chairs in order to use additional funds for events
   • BE MEng students
     • Situation is rectified, they are on the "be-list" list now
     • Undergraduates are not currently on this list, we think
   • BE Board Storage Space
     • Suggested using the closet in the computer lab, closet is not lockable
     • Meant for storing sports equipment
   • BE Board google calendar access & updating
     • Google calendar embedded on the wiki currently
     • Editing priveldges are not currently correct, need to add users
2. Secretary
   • T-shirt competition/orders
     • Recruiting class representatives
     • Faculty and staff will receive an email from me with drop boxes on Olga and Jo-Ann’s desk for collections
     • Hopefully it will get going in the next few days
   • Newsletter
     • Start back up in the fall, no time now.
3. First year representative
   • Students attempting to pair off with in the incoming first year for advising
   • Last year we encouraged advisors to contact advisees
   • Contact should happen before students show up
4. Community service chair
   • Nothing currently known, rep absent
5. Treasurer
   • Budget for 2007-2008
     • Budget was sent on to Doug and he gave a reserved yes
     • Have a 5-10% reserve of additional money
     • Had a fair number of additional events this year
     • New events fund, still under discussion – Doug was sent an email and we are waiting on the response.
6. Academic representatives
   • Summer ISS talks
     • July 13: Aram Adourian
       • Will move to fall, failed to reach him this week
     • July 28: Laura Garwin
     • August 10: Bart Hendriks
     • September 22: Bryan Baynes
   • Annual Survey
     • Normally do during the ChemE/BE BBQ
     • Decide on questions before the new board is formed
     • Run the survey when the new board is assembled
     • Make sure to run the survey before classes start so that people have time to answer the quesitons
7. Social chairs
   • Summer sports BBQ
     • This Saturday, sunny and hot
     • Kresge BBQ pit from 4-7pm, lots of food
     • Softball diamond from 3-5pm
     • Croquet and Bocce setup
   • BE/ChE Annual BBQ
     • August 4th, 4-7pm, Blue ribbon BBQ
   • Reorganizing TGIF
     • Camping just needs a key holder and someone else take point
     • Sailing, can do whenever people are interested
8. Diversity representative
   • Fraenkel-Lang-Samson Interlab Lunch – July 26th
   • BE Diversity Korean Lunch – Aug 8th
   • BE seminar schedules for early October – speaker from the office of minority teaching at MIT
9. Athletic chairs
   • Request for storage space, look into options offered by the department (above)
10. UG curriculum representative
11. GSC representative
    • Last meeting was short
    • The budget is online
    • Potentially organizing a graduation formal
    • Six flags trip, Foxwood trip, river rafting trip