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Based on some questions from Sri, I started looking into MIT's DSpace more closely. DSpace is an institutional digital repository. Essentially a mechanism for preserving any type of scholarly digital work. Currently, each department has a community on DSpace but more communities can be added.

The reason I think DSpace might be useful to us is that it looks like it can actually solve many of the issues we were discussing in terms of making presentations, posters and publications available online. You can make certain collections accessible to either a specified group of users, to the MIT community or to the public. You can also submit any sort of digital item like pdfs, movies, code etc. For instance, Sri was saying that he was interested in possibly making Tabasco available through DSpace. My impression is that they are happy to work with us on setting up a DSpace community for synthetic biology.

Advantages of DSpace

  1. It is an institutional repository and therefore should be more stable than say a lab website.
  2. You can control access to works. This means it should be straightforward to initially post drafts for the group to review and later make them publicly accessible.
  3. It archives things for the historical record.
  4. Any sort of digital materials can be placed in DSpace.
  5. DSpace uses handles which are permanent. So we don't have to worry about changing URLs.
  6. We can link to things in DSpace via the wiki.

How to establish a community in DSpace

I went ahead and contacted DSpace to see what's involved in setting up a Synthetic Biology community on DSpace. Below is the information that Marget Branschofsky sent to me as well as my (off the top of my head) annotated answers. Please edit and comment as you like. If you think this is a dumb idea or more effort than it is worth, tell me that too. If everyone is in favor of creating a collection on DSpace and we come to a consensus about the answers below, then I can submit our answers to her and we can set up a meeting with Margret Branschofsky for her to instruct us on how to submit documents to DSpace.

Set Up Steps:

  • Head of community is made aware of the DSpace policies as outlined in http://libraries.mit.edu/dspace-mit/mit/policies/index.html.
  • Decide on structure of your community – whether there will be sub-communities, and what collections you will establish.
  • Decide which workflow steps you wish to establish for each collection (optional):
    • Reviewer (can accept and reject items)
    • Metadata Editor (can only change metadata before it is in DSpace)
    • Coordinator (can accept, reject and change metadata before item is in DSpace)
    • Collection Administrator (can change metadata after item is in DSpace)
  • Information below is sent to Margret Branschofsky at margretb@mit.edu.

Information Needed for Community Start-up:

  • Name of Community Liaison
    Reshma Shetty (I'm willing to take on the administrative burden cause I think this is a good idea).
  • Community page:
    • Name of community
      Synthetic Biology
    • Description (optional)
      From the webpage: Synthetic biology refers to both (a) the design and fabrication of biological components and systems that do not already exist in the natural world and (b) the re-design and fabrication of existing biological systems.
    • Logo (optional)
      Maybe the image from the conference that is now on the parts registry?
      • yeah, that's good. Jasonk 03:04, 27 May 2005 (EDT)
  • Sub-community pages (optional)
    • Names of sub-communities
      • I don't think we would need these to start with... can always add them if we have too much stuff later.Jasonk 03:04, 27 May 2005 (EDT)
    • Logo(s) for sub-communities (optional)
    • Descriptions of subcommunities (optional)
  • Collection pages:
    • Name(s) of collections within each community or sub-community
      Some ideas are papers, posters, presentations, software, movies, thesis proposals, working drafts, theses. Some of these should only accessible by Synthetic Biology people.
    • Logo(s) for collection(s) (optional)
    • Descriptions of collections(s) (optional)
    • Brief descriptions (one line) of collections to appear on community or sub-community page (optional)
  • For each collection:
    • Names and email addresses of submitters
      Everyone in the Knight and Endy labs
    • Names and email addresses of people in workflow roles (optional):
      • Reviewer (can accept and reject items)
        Tom Knight and Drew Endy
      • Metadata Editor (can only change metadata before it is in DSpace)
      • Coordinator (can accept, reject and change metadata before item is in DSpace)
      • Collection Administrator (can change metadata after item is in DSpace)
         ?? Everyone, a couple people in addition to Drew and Tom?
        • we should just agree on a metadata scheme and someone can be assigned to be the coordinator/editor, just to make sure that submissions have the right tags (for new users, people who forget, etc). i'd be willing to do it. everyone could be assigned to the collection admin position, since i assume people wont change the tags unless they took care to make sure they are doing it right.Jasonk 03:04, 27 May 2005 (EDT)

Questions? Contact Margret Branschofsky at margretb@mit.edu or 3-1293.