BE Board:Meeting minutes/6/08/2006

Meeting Minutes - 6/8/06

12pm 56-754

1. Coordinators
   • Congrats to the first years finishing their qualifying exams
   • BE Board elections in August
     • Mid-August elections, start thinking about planning your campaign.
     • Consider recruiting additional people to join the Board
2. Secretary
   • T-shirt competition
     • Insufficient designs – maybe?
     • Offer free shirts to the two people who submitted designs
     • Push for additional designs from specific individuals by June 15th
     • Open voting June 15th and alter other deadlines accordingly
   • Newsletter
     • Draft for next week
     • Paper distribution via elevator stacks
     • If you have dates or things to add to the newsletter, email it to Amy
3. First year representative
   • Not in attendance. No issues known.
4. Community service chair
   • Charles River Cleanup
   • Next event in the near future
   • Want to give out an award for outstanding community service
5. Treasurer
   • Proposed budget and revisions
     • Stayed on Budget this year
     • Keep budget roughly the same
     • Add New events funds
     • 10% fund fee included explicitly
     • Diversity funding is going to increase by $100
     • Athletics – request additional funds for equipment or just shifted off of shirts and keep net funds the same
     • New event fund still has significant funds - what are we going to do with it?
       • Suggestion for videotaping BATS and Thursday seminar, acquisition of a video camera
       • Next step is to talk to the department
       • A little more work to make it certificate protected
       • Stellar site might be the best way to go about it because they would take hosting responsibilities
       • Additional suggestions – BE Olympics revival
       • Try to get it handed off to departmental staff
       • Potential cost constraint if there is overhead involved
     • Email revised edition out and see if there are any necessary changes
6. Academic representatives
   • Have speakers for the summer
   • Next seminar – next Thursday afternoon
   • Addiitional speakers for July, Aug, Sept
   • Continue the BE526 following the ISS seminars for the summer
     • Pay for 526 with academic and social funds from the board
     • May attempt to get the 1st years to organize one, following in the footsteps of the
7. Social chairs
   • June camping trip
     • Camping trip details have been given to participants
   • Summer sports BBQ
     • Leftovers from canceled sailing BBQ
     • Intend to make purchases in June to put it in this fiscal year
     • Probably scheduled for mid-July
   • Suggest rescheduling sailing TGIF/event
     • Look into midnight sailing
8. Diversity representative
   • Division wide meeting next week
     • Most of the future planning will occur next week
     • Hold elections in August along with the BE Board
   • Seminar scheduled for October
9. Athletic chairs
   • Not present
10. UG curriculum representative
    • Not present
11. GSC representative
    • Not present