OpenWetWare:Steering committee/Outreach chairs: Difference between revisions
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= Current SC Report = | = Current SC Report = | ||
This month we took a step back and started to develop infrastructure that will be useful in the outreach effort, as well as for oww members in general. We did not focus on recruitment of outreach officers or preparing outreach documents, since we would like some of this infrastructure to be in place before those efforts start. | This month we took a step back and started to develop infrastructure that will be useful in the outreach effort, as well as for oww members in general. We did not focus on recruitment of outreach officers or preparing outreach documents, since we would like some of this infrastructure to be in place before those efforts start. | ||
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This month we have also discussed creating an improved new [[OpenWetWare:Steering committee/Outreach chairs/mock_home_page | user entry system]] through automatically generating tutorial documentation in their user/home page that will give them an immediate editing experience, and we hope a more gentle introduction to the wiki environment. We also hope, through careful design of what content is auto-generated, that this introduction can also serve to promote content creation by explaining the benefits of doing so. Finally we hope to introduce good content structure habits with this documentation which should improve the current organization of content on oww as time goes on. | This month we have also discussed creating an improved new [[OpenWetWare:Steering committee/Outreach chairs/mock_home_page | user entry system]] through automatically generating tutorial documentation in their user/home page that will give them an immediate editing experience, and we hope a more gentle introduction to the wiki environment. We also hope, through careful design of what content is auto-generated, that this introduction can also serve to promote content creation by explaining the benefits of doing so. Finally we hope to introduce good content structure habits with this documentation which should improve the current organization of content on oww as time goes on. | ||
In summary, as outreach officers we are committed to help the OWW community to grow. However, before getting more people involved, we felt the need to understand a bit better the package we want to 'sell' | In summary, as outreach officers we are committed to help the OWW community to grow. However, before getting more people involved, we felt the need to understand a bit better the package we want to 'sell' | ||
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**Acknowledgment system with regards to contributions | **Acknowledgment system with regards to contributions | ||
**Easy access to current issues within the OWW community. | **Easy access to current issues within the OWW community. | ||
More specifically, we accomplished the following: | More specifically, we accomplished the following: | ||
Revision as of 13:46, 29 April 2007
<html> <a href="http://www.openwetware.org"><img src="http://openwetware.org/images/a/a3/Join_OWW_horiz.png" border=0> </html>
Goals
The goal of the OWW outreach chairs is to put a face to OWW and recruit new users that will both benefit from, and generate the growing content that is OWW. The main idea behind OWW's outreach effort is that the best way to convince people to join and participate is with face time. To that end, the outreach effort is structured in a regional fashion with outreach chairs in charge of broad academic areas around the globe. Outreach chairs are in charge of recruiting outreach officers who are more region specific. We hope that we can increase the participation in OWW by eventually having an OWW outreach officer for each academic institution who is in charge of spreading the word.
To assist these outreach officers, the outreach chairs are in charge of preparing materials that highlight the structure of oww and what benefits it provides to the community. These materials will eventually consist of general advertising posters and emails, online wiki tours of OWW, tutorial introductions into what the site can provide, a presentation that anyone can download to give to their lab group, screencasts and many more materials to come. Anyone can use these materials, and we hope that local outreach officers will be able to use them to introduce people to OWW, and convince them that OWW is the best way to do science!
Please Help!
If you know of any good OWW materials (News, highlights, existing presintations, flyers, etc.) that will help us create our outreach documents, please list them under the existing OWW materials below.
Who We Are
See the list of Outreach Officers.
Current Action List
Vincent
- Create an outreach officer page that lists where officers are located and who they are
- talk to software people about a mapping/photo application for this page (nice combination of Google Earth and a picture album )
- this page should be advertised in some way so people can add their names to the list
- Can we make the Outreach list page part of it so that people will be put on the mailing list?
- test with Google Maps Javascript (work in progress)
- Gathering statistics on the OWW community
- geographical distribution, areas of interests, status of the organizations involved, type of information hosted, labs, number of users, etc.
- work with the analytics chair to create a page that has a list of all the current statistics
- met with Mattias (Analytics chair), we will create a wish list on the activity of the site we would like to monitor.
- Prepare an online survey to learn more about the OWW community.
- Draft an email to some openwetware email list asking for volunteer outreach officers - perhaps we may wait to do this after we have a framework for the materials we want to develop (so we don't just throw people at an undefined problem) - or should we get more people now to help with this framing?
Julius
TODO
- Collect existing OWW materials to prepare primary outreach PR document
- we need to define what this document is intended to do: recruit users, recruit outreach officers?
- combine existing materials into this document
- see OWW Outreach Documentation below
- General SC Action List
- Think about how we want to structure the Community development outreach page.
- email the SC about our idea of conducting an OWW survey
Done
- created a list outreach@openwetware at the Outreach list page. We should use this email address for all future outreach communications. People can be a part of this list by adding themselves to the bottom of the page (List members). Can we make this list part of the Officer's page?
- Follow up on the OWW t-shirts - see if any have been ordered, how do we pay for these, etc.
- I think the outreach officers should be wearing something like this as much as possible so people see it, go to the site to check it out, ask questions, etc.
- started to gather testimonials describing the benefits of OWW in user's words
- created a mock 'home page'
- created for new accounts along with the User page
- provides instructions for getting started, and uses good naming conventions and data structures for people to get started
- described how this is better than the intro email the existing building a lab wiki tutorial
- page automatically created for you so you have minimal reading to do
- get editing right away - incentive to do so since you want to personalize the page
- promotes good naming conventions and structuring of information
- email involves clicking links and reading instructions
- better than templates - less complicated and people can change the structure if they want to
- easier than setting up a lab wiki with temlates for novice users
Current SC Report
This month we took a step back and started to develop infrastructure that will be useful in the outreach effort, as well as for oww members in general. We did not focus on recruitment of outreach officers or preparing outreach documents, since we would like some of this infrastructure to be in place before those efforts start.
We recognize that we need to gather more information from current oww members to better understand what they like and don't like about the current oww system. We would also like to find out how they came to join oww, and what their current usage patterns are. To this end, we have drafted an oww user survey. We would like to take the month of May to allow the sc to edit the survey, and to discuss with the extension chairs how best to implement the survey. We hope that in June the survey can be implemented and conducted. We hope that the survey will be a useful tool for the other chairs as well.
With the knowledge gained from the survey, we hope to better identify potential new members, as well as explain to them what are the benefits of oww in a more complete fashion, and focus on recruitment and developing our outreach documents.
This month we have also discussed creating an improved new user entry system through automatically generating tutorial documentation in their user/home page that will give them an immediate editing experience, and we hope a more gentle introduction to the wiki environment. We also hope, through careful design of what content is auto-generated, that this introduction can also serve to promote content creation by explaining the benefits of doing so. Finally we hope to introduce good content structure habits with this documentation which should improve the current organization of content on oww as time goes on.
In summary, as outreach officers we are committed to help the OWW community to grow. However, before getting more people involved, we felt the need to understand a bit better the package we want to 'sell'
- Using a survey targeting the OWW community, we would like to get a snapshot of the current OWW experience?
- Who is behind OWW ? (labs, groups, individuals ...)
- What are they doing ? (browsing, editing, collaborate, share ...)
- What kind of data is available (Protocols, Projects, Raw data, Lab notebook ...)
- What is working well/ not so well ?
- What are the expectations for the future of OWW ?
- When someone is joining OWW, we would like to ensure that they have a positive experience and quickly understand the benefit of contributing to the community. It could be essential to trigger a 'snowball effect'.
- Easy access to relevant info
- Auto-generated initial content for user-page and personal projects
- Tutorials
- Acknowledgment system with regards to contributions
- Easy access to current issues within the OWW community.
More specifically, we accomplished the following:
- started looking into the google maps pluggins to create a map-based outreach officer page
- prepared an online survey to learn more about the OWW community
- created a list outreach@openwetware at the Outreach list page for communications within the outreach group
- created a mock 'home page' that contains the auto-generated content
Targets for the next SC meeting:
- finalize the questions for the oww member survey
- finalize the content and structure for the auto-generated content (what is the content?, where is this placed?, how do we implement this?)
See Past SC Reports
Materials
- Please see OWW Outreach Documents for our progress in making these materials.
- PLoS has stuff like this, might be examples there as well.
