Undergraduate BE Board:Minutes - 2/12/08 Minutes

'''BE UG Board Meeting February 12, 2008 '''5:30pm 56-3rd Floor

Attendance: Dawn, Emilienne, Iny, Marta


 * 1) Tshirts
 * 2) *Let BE Students know about the problem and see the new possible designs at the study break
 * 3) *Emilienne make a new voting survey with surveymonkey, link is on website, voting ends Feb 15th.
 * 4) *Shirt order goes from Monday Feb 18th to Friday Feb 22nd
 * 5) *Mike Lee, Dos Equis designer should still get a free shirt for his efforts
 * 6) *Emilienne email out about tshirts: explain reason, voting, ordering, due-dates
 * 7) ASA Updates
 * 8) *Now have the password, sn, and website to reserve rooms in a hard copy.
 * 9) *Let's take advantage of this (eg. reserve rooms in student center?)
 * 10) BE Curriculum Updates
 * 11) *Interest already expressed by a sophomore - Macky
 * 12) *How get people into that position?
 * 13) **appoint them
 * 14) **ask for interest
 * 15) **have a screening, why want to be involved in it?
 * 16) BE Associate Advisors
 * 17) *Dawn email 2009's
 * 18) *minimum requirements:
 * 19) **assigned an advising group
 * 20) **attend big group dinner "meet your assoc advisor" event (one per semester) [plan for March 2008]
 * 21) **take out advisees 1 or 2 times per semester for coffee/ice cream to chat and answer questions
 * 22) **continue being the same group's associate advisor until you graduate
 * 23) *make it "pretty" so increase interest:
 * 24) **get connections with an MIT faculty member
 * 25) **make a difference in the BE curriculum
 * 26) **social - meet new people
 * 27) **free food
 * 28) **feel good, help younger BE students
 * 29) BE UG students meet with possible BE faculty
 * 30) *Doug proposed Friday Feb 22nd 12:30-1:30p
 * 31) *Through email, Mike, Emilienne, Marta and Dawn agreed to have times alternate between 10:30-11:30 and 1:30-2:30 (multiple prospective faculty will visit) to get as many BE UG's there as possible.
 * 32) *Marta email Doug with this reponse
 * 33) Senior Dinner
 * 34) *Musuem of Science seems pretty awesome
 * 35) *We are okay with using museum catering service - wolfgang puck
 * 36) *Don't really need two rooms, but if BE dept is willing to pay for it, why not?
 * 37) *Next meeting worry about the date (whether or not we want to change it)
 * 38) *Event Title "BE Class of 2008 Graduation Banquet"
 * 39) BE Class email lists
 * 40) *with just BE students' emails, no professors/admins
 * 41) *since we have the list of BE students, we can get their emails and makes the lists ourselves
 * 42) *if students don't want to be on the list, they can remove themselves

Next Meeting: Tuesday February 19th, 10pm Student Center
 * 1) *Transition new BE Board Exec
 * 2) *How to invite people to BE possible faculty brunch/lunches? (Doug wanted 7/8 UGs there)
 * 3) *Tshirt update
 * 4) *Associate Advising update
 * 5) *Senior Dinner - date, location details
 * 6) *Class emial lists - divvy up names, find email addresses
 * 7) *Bulletin Board - make it pretty

TODO:
 * 1) *Emilienne email out about tshirts: voting, ordering, due-dates
 * 2) *Dawn email 2009's about Associate Advising
 * 3) *Marta email Doug response about prospective UGs at BE faculty luncheons
 * 4) *Mike bring ballots to BE office
 * 5) *Mike email out reminding people they can vote in BE office until Friday