BE Board:Meeting minutes/2/02/2005


 * Date: 2/2/06
 * Location: 56-602
 * Time: 12pm

Coordinators

 * Student Directory 1st draft
 * Dalia is MIA, but there is a draft on the wiki, send comments to Barry or edit the file directly on the wiki, it has sorting potential
 * Once we get the data from Dalia it is pretty easy to just input it
 * We will put in basic student information and then if students want to edit their pages, then they will have to sign up for an account
 * Suitable meeting times for this semester
 * Strategy – send out a couple potential times and get responses from people via email
 * New event fund – Doug is in favor, budget is for 1000 dollars currently

First year rep

 * Suggestion for India food at the study break
 * 007 improvements – need to fix the sofa, contact Mariann
 * Request for Hammocks

Community service chair
commitment, not a casual event
 * Bread and Jams – extremely helpful, good turn out, 14 people, lots of fun
 * Suggestions are appreciated
 * Marathon – not signing up because we would need to make a large commitment, too stringent a
 * Information for individual signup for the marathon is available
 * Idea – charity run or walk

Treasurer

 * Everything is fine with funding, records are matching
 * About half way through funds
 * Social chairs request an update on their funds
 * Request to post data on wiki

Academic representatives

 * Retreat planning
 * Jay is emphasizing poster sessions
 * Three poster sessions
 * Proceeded by two presentation by poster presenters (Grad stud or Post Doc)
 * Need help sorting abstracts and selecting speakers
 * The website is up, Doug email
 * Titles due next Monday, should have received an email from advisor
 * Board will send another email to all students
 * Monday night dinner – designate a very broad topic to start a discussion, objective is to encourage broad discussion on scientific topics, double up topics, topics are currently on the wiki
 * Jay wants feedback – any ideas, need some sort of way to produce feedback
 * Study breaks for 1st years
 * To help students decide on a lab – most students in a lab
 * How to start doing research
 * All students will be invited
 * Thinking about doing this next week
 * More of a seminar approach
 * Probably next Thursday after

Social chairs

 * Retreat planning
 * Factory tours, potato chips, and Ben and Jerry’s
 * Also take equipment to play with on the beach
 * Discounts for the spa and golf at the hotel
 * Two rooms for poker and dance party on Monday night
 * Snowriders ski trip - march 5th, 15 spots
 * bus – $19
 * bus/lift – $65
 * Department discount of fifteen dollars
 * How to deal with limited slots
 * try to coordinate with cars driving up too
 * Feb TGIF
 * Not sure right now, will get back to us

Diversity rep

 * Diversity potluck report
 * went well
 * interesting conversation
 * Inter-lab lunch today
 * Russian cultural lunch coming up next – maybe?

Athletic chairs

 * The shirts, the shirts – they have arrived and are ready to be distributed
 * Email out to sports coordinators, distribute to the people who need them at a BE event
 * Shirts – 68 shirts, 10 are preorders, first and second years will be covered and next fall hopefully
 * Sports – two hockey teams, softball coming, ultimate coming, maybe

UG curiiculum rep

 * BE.320 curriculum chat report – went well

GSC representative

 * No GSC meeting since we last met
 * Anything interesting will be forwarded onto the board

Academic career advising event

 * spring – women’s mentoring event
 * Biology department had career advising over IAP
 * Budget is maxing out
 * Follow up from the retreat discussions, maybe?

Other comments

 * Alumni – try to keep them up to date and encourage them to give money and come back for some crazy reason
 * Transfer to the wiki and dump the old website
 * Add MIT to the banner or add a logo somewhere on the main page on openwetware