Undergraduate BE Board:Minutes - 01/27/09 Minutes

BE UG Board Meeting Minutes 01-27-09 Coffeehouse 6:00 pm

Attendance: Maryelise, Marta, Dawn


 * 1) Welcome and Attendance
 * 2) ASA recognition - Maryelise
 * 3) *did Matt Lang give us his letter of BEUB approval
 * 4) **emailed asking him to give Maryelise a hard copy on RegDay
 * 5) *did we write up the differences between BEUB and BE-BMES
 * 6) **sent to mailing list (board add to it this week)
 * 7) *deadline is Feb 13th
 * 8) *drop down to "sponsored"
 * 9) Course 20 Underground Guide - how make this happen?
 * 10) *get a committee together
 * 11) *ask Prof. Griffith about funding to pay for someone to code it up
 * 12) Associate Advising - Maryelise
 * 13) *set up matches for 10s to be with each advisor
 * 14) *AA's names were included in the 2011 advisor packets
 * 15) *Maryelise to email out to AA's their advisor match this week
 * 16) *What to do with your advisees:
 * 17) **ice cream
 * 18) **coffee
 * 19) **MIT sporting event
 * 20) **order food
 * 21) **go out for breakfast
 * 22) **hang out in BE lounge
 * 23) **go to a science seminar
 * 24) **check out the MIT museum
 * 25) **take an elective together
 * 26) **design the next BE t-shirt
 * 27) *make sure all associate advisors are utilized (10s and 09s) - how?
 * 28) Study Breaks - Marta
 * 29) *announce dates on reg day
 * 30) *flyer to hand out at these events- at student meetings and Prof. Griffith's talk
 * 31) **included in '09, '10, '11 advisors folders to hand out on reg day
 * 32) *responses as to what BE undergrads want:
 * 33) **Maryelise printed out compiled wishes
 * 34) *To Add
 * 35) **internship digest
 * 36) **post internship opps. to our wiki
 * 37) Elections - Dawn
 * 38) *email again to remind people to update the wiki, etc.
 * 39) *Tuesday, second week of classes
 * 6:30pm
 * 1) **Lounge
 * 2) *sell remaining shirts at elections
 * 3) *Food - Subway + cookies
 * 4) UG Lounge
 * 5) *posters - did Cathy purchase them?
 * 6) **still waiting to hear back from her
 * 7) *keep checking on other parts of lounge - i.e. coffee pot, big wall-size whiteboard for tutor room, comfy seats to nap, etc.
 * 8) *suggestions box, how set this up?
 * 9) **shoe box, cover in paper (email out to busybeboard for a shoe box)
 * 10) Senior Dinner - Dawn
 * 11) *response from Dan?
 * 12) BE Shirts - Bernice
 * 13) *Cathy is emailing out about picking up t-shirts - when?
 * 14) Other?
 * 15) *find out about seminar emails (Dawn)
 * 16) *other BE gear -- sweatshirts, cold-weather hat, pencils
 * 17) Next Meeting = with Prof. Griffith next week.

For Cathy:
 * 1) meeting with linda
 * 2) lounge items
 * 3) t-shirts
 * 4) ask if dan would talk at an internship seminar
 * 5) payments for the course 20 underground guide
 * 6) BE seminar list
 * 7) Does Dan want us to do anything for the senior dinner