Undergraduate BE Board:Minutes - 2/19/08 Minutes

'''BE UG Board Meeting February 19, 2008 '''10:00pm CoffeeHouse 3rd Floor Student Center

Attendance: Bernice, Justin, BE-BMES president, Emzo, Iny, Dawn, Marta, Amy (Grad student)


 * 1) SWE Course 20 rep - Maryelise contacted SWE president about the BE UG Board finding someone to fill the spot (and being connected with the BE UG Board)
 * 2) Doug Lauffenburger wants to have undergraduates meet with prospective faculty
 * 3) *He Emailed the BE Board, wanting max of 6 or 7 students
 * 4) *Soonest luncheon: Friday Feb 22nd 1:15-2:15 56-202
 * 5) *Attending: Justin, Marta, Iny, Emilienne, Emzo, Mike, Bernice?
 * 6) *For Future meetings, email besb and let first 5 responses attend if BE Board doesn't have enough people coming
 * 7) BE T-Shirts
 * 8) *Last day to order: Wednesday Feb 27th
 * 9) *JOINT STUDY BREAK to hand out t-shirts 3 weeks after order date
 * 10) **undergrads and grad students
 * 11) *keep leftover tshirts in BE office with list of names - Bernice ask Cathy if she's okay with helping us out
 * 12) *Emilienne decide about ordering extras - 10% extra sounds about right
 * 13) **QRST's saves the silk screen so that we can order extras later with no extra fees - perhaps end of semester order as well?
 * 14) *Open Tshirt Ordering to BE-BMES members
 * 15) *Study break activity ideas - chat with someone that got the same shirt as you
 * 16) *Email BE Grad Student Board - Marta
 * 17) *Thoroughly Plan Study Break Next Meeting
 * 18) BME Minor on BE UG Board? - Marta ask advisors
 * 19) Associate Advising - Dawn send out email to 2009s
 * 20) BE UG Curriculum Board
 * 21) *Marta email out to besb for interest
 * 22) *One BE rep per grade (2010,2009,2008)
 * 23) *Meetings occur 2-3x per semester
 * 24) *REP also expected to be part of BE UG Board as "Member at Large"
 * 25) Senior Dinner
 * 26) *Set date = Wednesday of Senior Week
 * 27) *Set location = Museum of Science
 * 28) *Food = buffet style
 * 29) *Bernice ask Dan Darling for more details
 * 30) *Save funny senior awards for BBQ - have Mike and Sasha work on that
 * 31) *Optional light/omni theatre show beforehand for seniors to attend
 * 32) Email Lists
 * 33) *Maryelise figure out how to update busybeboard@mit.edu
 * 34) *Maryelise make new busybeboard-exec@mit.edu list for officers
 * 35) Study Break Ideas
 * 36) *Movie night (at theatre) with subsidized tickets
 * 37) *Movie night (at MIT) with food and projector
 * 38) *class competitions to get more people to attend
 * 39) Bulletin Board - Dawn in charge
 * 40) *Details: Sign that says BE UG Board
 * 41) **picture of BE Board w/ names (when we get our tshirts)
 * 42) **photos of study break events
 * 43) **section about assoc advising
 * 44) **suggestion envelope/box
 * 45) **CALENDAR of BE academic and social things
 * 46) Course Website Idea
 * 47) *purpose: to have class evaluations that UGs can read to prepare for classes, get students' perspectives, find out the real scoop, etc.
 * 48) *Marta ask advisors their perspective
 * 49) *especially want advice on BE electives
 * 50) *Emzo look into doing course evaluation forms from our BE wiki
 * 51) BE UG Newsletter
 * 52) *not want paper form, prefer PDFs on our wiki and occasional besb emails
 * 53) *a recap on whats going on with the BE Board, BE Major
 * 54) *upcoming events and new classes, etc.
 * 55) Meeting Schedule
 * 56) *10PM Mondays
 * 57) *CoffeeHouse 3rd Floor Student Center
 * 58) *Weekly/Bi-weekly depending on what is necessary
 * 59) Amy - BE Grad student to help us out
 * 60) *suggests getting an email account for feedback from our wiki
 * 61) *to get info on Grad academic events, have Cathy send besb be-academics and be-seminars emails

TODO:
 * Bernice
 * MoS Senior Dinner talk to Dan and get details
 * ask Cathy for OK to dispurse tshirts/ collect money after joint study break
 * email cathy to get be-seminar@mit.edu emails sent to besb lists
 * make 2010 class email list
 * look up last year’s budget and start planning this years’ by the next meeting
 * Dawn
 * make 2009 class email list
 * email be-academics@mit.edu to get emails sent to best lists
 * plan out bulletin board (specific!), be ready for next meeting
 * send out associate advising email to 2009s
 * Marta
 * email Doug/Linda about BE-BMES and BME minor questions
 * email Doug/Linda about wiki version of “undergrad guide to course 20”
 * email BE students about BE UG Curriculum Board Representatives
 * Emzo
 * brainstorm logistics for wiki version of “undergrad guide to course 20”
 * make 2009 class email list
 * Justin
 * email busybeboard@mit.edu when know date of next BE-BMES meeting
 * Maryelise
 * email Sasha Brophy about how to make class email lists non-spammed
 * email SWE president and find out about Course 20 rep
 * make 2010 class email list
 * Mike/Sasha
 * think about senior “awards” for end of year BBQ
 * Emilienne
 * Keep up good work with Tshirts
 * be ready for tshirt update at next meeting
 * have you thought about extras?