DataONE:meeting notes:17 June 2010 chatVS

valerie.janae.enriquez: ok me: ok...we use dc for the article metadata, but not for our custom fields the dc fields will be populated by isi extraction per the attachment i sent out right after our earlier chat valerie.janae.enriquez: ah, ok  I just saw that me: yeah, so we don't have to worry about that tedious extraction valerie.janae.enriquez: (I kept forgetting that I could export the list instead of copy/pasting... which took forever) me: just keep a doi in case valerie.janae.enriquez: good me: but everything else comes from the export in terms of our classification fields i think we need to make sure we're on the same page in terms of coding and fields used valerie.janae.enriquez: definitely me: did you see how i changed the "valerie_previous name of field" row did that make sense ? valerie.janae.enriquez: yes me: so some of these we were both already collecting do the ones you weren't collecting make sense? do you think they are all needed? valerie.janae.enriquez: which ones? me: so, like "location of intext citation" valerie.janae.enriquez: oh, like abstract and keyword? oh me: all the purple ones under data reuse i did the example w/ treebase since your fields were like that valerie.janae.enriquez: oh, I see that now me: but they could just as easily be for pangea or whatever valerie.janae.enriquez: yeah me: i always have multiple for mine, so i copy that section for each depository valerie.janae.enriquez: ok, so should I still have separate spreadsheet pages for each repository or keep everything together with separate column headings (a group for Treebase, a group for Pangaea, etc.)? me: yeah or all together...i tried it both ways, see "example_all" vs. "example divided" valerie.janae.enriquez: ok me: i like in sepearate tables better valerie.janae.enriquez: I was just worried that it could get messy after awhile me: and i just keep the doi in each separate table valerie.janae.enriquez: ok  should I collect doi for both articles and the dataset (if applicable, since TreeBASE doesn't use doi) me: no i mean yes but in the notes section valerie.janae.enriquez: ok me: or the full text excerpt that's probably better valerie.janae.enriquez: ok me: see the "how cited intext" field? valerie.janae.enriquez: yes me: you can indicate if it was cited by the paper (author), the accession/handling #, etc those are the codes i established (au, ac, etc) valerie.janae.enriquez: ok me: same goes for "bibliographic citation" if it has the paper (1) only or the accession as well (3) valerie.janae.enriquez: ok me: do those codes make sense (row 7, indicated for each field) valerie.janae.enriquez: yes this way I don't have to do four separate columns me: yeah exactly and then it's coded for analysis but, there is also a corresponding excerpt field to save the relevant sentence in case you need to recode or if it's a weird one you need help on valerie.janae.enriquez: ok, that makes sense me: so always save any and all text that seems relevant...maybe with a sentence extra at the beginning and end just in case/for context i like to extract the excerpts for an article and then code it quickly after but in theory, i could go back to the excerpt three weeks later and code it so, keep what info will help you go back/retrace your steps valerie.janae.enriquez: ok, I hope by the time we actually run through the data, I'll have fulltext ok, definitely me: oh that's right. i forgot you don't have full text do you have full text for some valerie.janae.enriquez: I had only extracted the one sentence, but it probably would be better with a sentence before and after yes I have fulltext access if I'm actually in the library for some resources. me: i.e. to do a practice run in this set up? valerie.janae.enriquez: sure (so I make sure this is right before I make the new spreadsheet) me: ok. I'm trying it out today as well with a couple different journals to make sure i'm not missing anything (codes or fields) um, yeah. i think it's up to date for now we can change things in this Shared one over the next little while but hopefully they won't be major overhaul changes valerie.janae.enriquez: ok me: that depends on how our "beta" testing goes today do you want to give it a try and then we can chat in this ss tomorrow? valerie.janae.enriquez: ok, I'll just copy the headings from this and make a new sheet me: or...better yet.. go to file, make a copy then it's exactly the same with coloring and everything valerie.janae.enriquez: ok me: are you operating off gdoc or your desktop? valerie.janae.enriquez: so would I run my example search and then copy/paste the results into this new one on all of the pages or just the example_all page? me: whichever you prefer i operate off my desktop b/c in that version, the hyperlinks actually work for moving between sheets which makes it easy to navigate but since you're just doing it for one depository at a time, that makes it easier valerie.janae.enriquez: ? ok, I think I'll just see what I can do with this. talk to you tomorrow me: so, i copy those purple data reuse fields (the ones with light green above them) for each depository ok just gchat/email me when you want to hash things out tomorrow and feel free to do the same today if you run into any hangups