IGEM:Melbourne/2008/Agendas/Meeting2

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Team Meeting 2.0
Link to Meeting 2 Minutes

Meeting Date: 21 December, 2008 (6pm)

Meeting Location: Bio21 Level 1 Conference Room, Meeting Outside at specified time.

Meeting Logistics: someone buy lollies, borrow projector again. If you can come earlier (@530pm to help setup that would be much appreciated.

Present: insertnamehere

Absent: insertnamehere

Current Time ~ 2.0 hours

Meeting Primer
 * minutes taker
 * time keeper

Action from last Meeting
 * Access Cards
 * OpenWetWare - wiki
 * internet handover (di)
 * iGEM primer (everyone) - do we want this?

Administrative
 * primary contact (for iGEM)?
 * put timetables on wiki (zoho)
 * hand over melbigem account (get credit card info, and change plan - di?)
 * responsible for communication w/ david
 * igem administrative person
 * in charge of tickets/hotels/deadlines/payments... have this as one person?
 * need to have team name
 * need to have team logo
 * need to have team t-shirt
 * need to have team mascot ... just kidding
 * organise these early!!! and outsource some of the tasks to skilled friends

items from SBS meeting!
 * where were you all (besides simon, who had a xmas party to go to?) :P
 * standard assembly (shiny) - explain part,prefix,suffix,restriction enzyme(sticky ends),ligate etc)
 * toggle switch(haozhen)
 * repressilator(di)
 * eth zurich(louis) - equations/modeling

'''are we daunted by the task? / learnings from last year'''

hindsight is definitively 20/20
 * if we take this seriously, need to implement project management methodologies


 * need to define project phases / gates
 * PHASE 1 - scope/plane - includes learning about synbio and brainstorming
 * GATE 1 - exit scope/plan - shortlist, rank, select ideas, include contingency
 * PHASE 2 - design/blueprint - research and design selected ideas, determine resources required (can we get the DNA?)
 * GATE 2 - design document, design walkthrough (build plan), critical path
 * PHASE 3 - build - lab work/modeling ...
 * GATE 3 - go live (Jamboree 2008), send Dna, finish wiki, poster/presentation, jamboree etc.. (flyers)
 * PHASE 4 - closure - recruitment and selection of next years team, secure funding/supervisor involvement
 * GATE 4 - next year's team is integrated into bio21, working, and on their way to iGEM 2009!


 * do you want this or just short-term planning/action lists ???... (we did that)(does this need a planning responsible)
 * we couldn't plan ahead ... just reacted to problems ...


 * need to implement project management processes/methodologies/standards
 * objectives
 * setup weekly meetings - manage by exception
 * agendas/minutes
 * role definition - lab/modeling responsible hard at this stage, but can do wiki and admin responsible
 * team expectations
 * participation (what do we expect of each other)
 * communication (problems, small - ie. experiment didn't work, big - can't do iGEM anymore...)
 * wiki-updating

Brainstorming/Research
 * ideas posted so far ... can we take these further.
 * other ideas

Finalise Action Points
 * insert here

Next Meeting Time
 * insert here