Undergraduate BE Board:Minutes - 1/29/08 Minutes

'''BE UG Board Meeting January 29, 2008 '''7:30pm Cosi

Attendance: Sasha, Bernice, Dawn, Emilienne, Iny, Mike, Marta


 * 1) T-shirts
 * 2) *Must be put in vector form – ask creator (Mike) if he can do it
 * 3) *Style: Girly Fine Jersey and Unisex Fine Jersey (for men)
 * 4) *Order form QRST : ~$10 per person,+ $30 pattern fee (expect BE dept to pay extra costs)
 * 5) *Extras: Men – 1S, 4M, 4L, 1XL, Women – 2S, 5M, 3L, 0XL
 * 6) Mission Statement
 * 7) *Cool with Current Goals on the wiki (and perhaps tweak the word ‘disseminate’):
 * 8) **To represent the undergraduate's interests to the BE faculty
 * 9) **To create a community of students within the major
 * 10) **To organize social and academic events for BE undergrads
 * 11) **To identify and disseminate resources for choosing courses, finding UROPs, and learning about life (careers/grad school/med school) after MIT
 * 12) Elections
 * 13) *February 12th 2008 7:30pm 56-614
 * 14) *Mike send out email saying that:
 * 15) **anyone can run (we’re not elitist)
 * 16) **it’s a great way to learn what the board is all about
 * 17) **platform should include: name, year, why chose BE, why want position
 * 18) *No speeches, instead have candidates stand and say name and position running for
 * 19) *Food = subway + cake
 * 20) *Email professors to hype up in 20.109, 310, 330, 380 (who?)
 * 21) *Ballots:
 * 22) **alphabetical candidates
 * 23) **rank candidates 1 & 2 (in case of ties)
 * 24) **space at bottom for BE ideas/comments
 * 25) *For future board meetings, people that come regularly perhaps have:
 * 26) **board members at large?
 * 27) **committees?
 * 28) **semester long positions?
 * 29) **BE UG Curriculum positions (appoint one 10, 09, 08) [ahem Emilienne ahem]
 * 30) BE UG Curriculum Board
 * 31) * Linda Griffith wants 2-3 people so that at least 1 is at every meeting
 * 32) **1 soph, 1 junior, 1 senior – BE UG Board appoint, email out ask if people interested
 * 33) **Fill spots with preferably board members rather than exec
 * 34) **Become “Member at Large” must attend BE Board meetings and BE Curric Meetings
 * 35) **Emilienne ask Linda when first meeting is, and for schedule of meetings thereafter
 * 36) Associate Advisor Dinner
 * 37) *Leave to new BE Board
 * 38) **Marta email Cathy letter to juniors asking them to be Associate Advisors (+ details)
 * 39) **Make sure 09s know that their name will be on BE wiki
 * 40) ASA Application
 * 41) *Sasha ROCKS because she got us ASA approved last year!
 * 42) *We have an account - Sasha get deetails of password, name, and website to sign on
 * 43) Amy
 * 44) *Thanks for start BE UG board, call out for members, put together website skeleton, help with tshirts
 * 45) **Thank-you gift and be shirt when new board takes over
 * 46) BE UG Wiki
 * 47) *No private page – we can deal with that.
 * 48) *Contact info questionable? – BE UG Exec is posted, so Assoc Advisors should be fine
 * 49) **post names only, people can use mit website to find contact info
 * 50) **add to recruiting email notice that names will be posted
 * 51) *Mike put platform page onto wiki
 * 52) *List of tutors on wiki – WAIT to discuss until after BE workshop on reg day
 * 53) Senior Dinner
 * 54) *Let new BE Board decide exactly what to do
 * 55) **Lighter awards for BE BBQ
 * 56) **Faculty awards for excellence, service, academics
 * 57) **Seniors vote on awards for each other? – Sasha & Mike say yes
 * 58) **TA award + Professor award?
 * 59) **Museum of Science (not MIT Museum) or Aquarium?
 * 60) Course 20 Dorm Reps?
 * 61) *No – the major is too small, and if we have a list of ‘tutors’ on Wiki, then advice and help is only a click away
 * 62) *Sasha’s plug: SWE Course 20 Rep still needed… deadline flexible - email her platform
 * 63) Bulletin Board
 * 64) *Iny look into ASA bulletin board
 * 65) *Emilienne ask Cathy where bulletin board

'''Next Meeting: Monday (REG DAY) 4:00pm 56-614
 * discuss what to ask about MATLAB tutoring in workshop at 4:30
 * plan kick-off event
 * email professors to hype up kick-off
 * emails to besb-list
 * order food (subway + cake from?)

'''TO DO:
 * Sasha ASA password/website
 * Dawn ask Mike to put shirt design in vector form
 * Dawn order Tshirts
 * Mike Platform page onto Wiki
 * Mike type up ballots
 * Mike email BE-list about elections
 * Emilienne email Cathy for list of Course 20 students and Course 20 bulletin board
 * Emilienne email Linda for BE UG Curriculum Board Meeting Schedule
 * Marta update assoc advising email for juniors and email to Cathy
 * Iny ask ASA about bulletin board