BE Board:Meeting minutes/7/13/2006

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Draft Agenda - 7/13/06

 * Meeting at 12 pm in 56-614
 * 1) Coordinators
 * 2) *BE Board elections in August
 * 3) **Announcement early August and ask for nominations
 * 4) **Elections around the 12th of the month
 * 5) **Joint meeting in late August, early September
 * 6) **Request that current board members update the descriptions and responsibilities of their positions
 * 7) **Also try to recruit more people to participate
 * 8) **Discussion of possibly altering or redefining positions
 * 9) ***Designate the academic chairs in terms of the retreat planning responsibilities
 * 10) ***Specific request to have more than one person assigned to cover the retreat
 * 11) ***Previously, anyone on the board who was interested was asked to help
 * 12) ***Try a more active recruiting process from outside the board
 * 13) **Designate one academic representative for academic mentoring specifically
 * 14) ***This would include the academic career events and curriculum chat
 * 15) **Clarify academic representative descriptions
 * 16) **Should we continue the undergraduate representative?
 * 17) ***Incorporate a role as a second GSC representative
 * 18) ***Possibly incorporate this role with the academic mentoring representative
 * 19) ***Incorporate GSC representative in social chairs in order to use additional funds for events
 * 20) *BE MEng students
 * 21) **Situation is rectified, they are on the "be-list" list now
 * 22) **Undergraduates are not currently on this list, we think
 * 23) *BE Board Storage Space
 * 24) **Suggested using the closet in the computer lab, closet is not lockable
 * 25) **Meant for storing sports equipment
 * 26) *BE Board google calendar access & updating
 * 27) **Google calendar embedded on the wiki currently
 * 28) **Editing priveldges are not currently correct, need to add users
 * 29) Secretary
 * 30) *T-shirt competition/orders
 * 31) **Recruiting class representatives
 * 32) **Faculty and staff will receive an email from me with drop boxes on Olga and Jo-Ann’s desk for collections
 * 33) **Hopefully it will get going in the next few days
 * 34) *Newsletter
 * 35) **Start back up in the fall, no time now.
 * 36) First year representative
 * 37) *Students attempting to pair off with in the incoming first year for advising
 * 38) *Last year we encouraged advisors to contact advisees
 * 39) *Contact should happen before students show up
 * 40) Community service chair
 * 41) *Nothing currently known, rep absent
 * 42) Treasurer
 * 43) *Budget for 2007-2008
 * 44) **Budget was sent on to Doug and he gave a reserved yes
 * 45) **Have a 5-10% reserve of additional money
 * 46) **Had a fair number of additional events this year
 * 47) **New events fund, still under discussion – Doug was sent an email and we are waiting on the response.
 * 48) Academic representatives
 * 49) *Summer ISS talks
 * 50) **July 13: Aram Adourian
 * 51) ***Will move to fall, failed to reach him this week
 * 52) **July 28: Laura Garwin
 * 53) **August 10: Bart Hendriks
 * 54) **September 22: Bryan Baynes
 * 55) *Annual Survey
 * 56) **Normally do during the ChemE/BE BBQ
 * 57) **Decide on questions before the new board is formed
 * 58) **Run the survey when the new board is assembled
 * 59) **Make sure to run the survey before classes start so that people have time to answer the quesitons
 * 60) Social chairs
 * 61) *Summer sports BBQ
 * 62) **This Saturday, sunny and hot
 * 63) **Kresge BBQ pit from 4-7pm, lots of food
 * 64) **Softball diamond from 3-5pm
 * 65) **Croquet and Bocce setup
 * 66) *BE/ChE Annual BBQ
 * 67) **August 4th, 4-7pm, Blue ribbon BBQ
 * 68) *Reorganizing TGIF
 * 69) **Camping just needs a key holder and someone else take point
 * 70) **Sailing, can do whenever people are interested
 * 71) Diversity representative
 * 72) *Fraenkel-Lang-Samson Interlab Lunch – July 26th
 * 73) *BE Diversity Korean Lunch – Aug 8th
 * 74) *BE seminar schedules for early October – speaker from the office of minority teaching at MIT
 * 75) Athletic chairs
 * 76) *Request for storage space, look into options offered by the department (above)
 * 77) UG curriculum representative
 * 78) GSC representative
 * 79) *Last meeting was short
 * 80) *The budget is online
 * 81) *Potentially organizing a graduation formal
 * 82) *Six flags trip, Foxwood trip, river rafting trip
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