Undergraduate BE Board:Minutes - 1/15/08 Minutes

BE Undergrad Board Minutes, January 15, 2008
Overall: want a laid-back BE board that has fun activities and still helps each other out, less focus on speakers/academics since Grad students and faculty handle that aspect rather well


 * 1) Elections:
 * 2) *Held at kickoff on Tuesday February 12th
 * 3) *Voting through Friday February 15th in BE office *if Kathy okays it
 * 4) *Platform due by Wednesday February 6th, will extend to Friday February 8th
 * 5) *Positions:
 * 6) **President – faculty go-to person, runs the board and BE meetings
 * 7) **VP – a little of everything, an outside contact person for non-board members
 * 8) **Secretary – emails, minutes, get rooms, make agendas
 * 9) **Treasurer – order food, budget events, handle t-shirts, money stuff
 * 10) Biweekly meetings (1st and 3rd Tuesday of every month?):
 * 11) *Start formal with structured agenda to take care of business
 * 12) *End laid back hangout with course 20 people and eat food
 * 13) Big/Lil Alternative = BE Associate Advisors: *run idea by Doug
 * 14) *Juniors volunteer to help advise sophomores
 * 15) *Email juniors and get enough to match advisors
 * 16) *Assoc advisor responsibility = be available to give advice, spend time/money on advisees
 * 17) *List of assoc advisors on BE wiki with info about them
 * 18) *Ideas:
 * 19) **Dinner – table with advisor, assoc advisor, advisees
 * 20) **Tutoring:
 * 21) ***Lowkey/informal like TA extended office hours
 * 22) **Premeds probably volunteer
 * 23) ***Post individual tutor times and classes tutored on wiki
 * 24) Social Ideas:
 * 25) *Paintballing
 * 26) *Candlepin bowling
 * 27) *IM team
 * 28) *Mingle with other courses (6 or 9)
 * 29) *Sports versus other courses (11)
 * 30) *Movie Night
 * 31) *Study break to hang out t-shirts
 * 32) Publicity:
 * 33) *keep within course 20 (no posters)
 * 34) *write on chalkboards in core classes
 * 35) *have professors/board announce in course 20 classes
 * 36) *email BE lists
 * 37) BE Lounge:
 * 38) *We approve
 * 39) *Add hammock
 * 40) *Artwork
 * 41) *Lots of space to work and lounge as well
 * 42) *Food stocked?
 * 43) *Look forward to pick out furniture
 * 44) *Cork board for BE announcements and calendar of events
 * 45) *Lots of outlets for laptop plugs throughout the lounge
 * 46) *NO formal tutor room
 * 47) *BEMS share storage space with us?
 * 48) To Do:
 * 49) *Mike set up link to website/wiki
 * 50) *Mike add elections positions+roles to wiki
 * 51) *Dawn check w/ Emilienne on Tshirts
 * 52) *Dawn check voting method with Kathy
 * 53) *Dawn ask Kathy to put link on BE homepage to Undergrad BE page http://openwetware.org/wiki/Undergraduate_BE_Board
 * 54) *Marta run BE Assoc Advisor idea by Doug
 * 55) *Marta email about elections
 * 56) *Neha think about kickoff event
 * 57) Next Meeting: Tuesday January 22nd, 7:30pm 3rd floor building 56 (Mike buy food)
 * 58) *Welcome back kickoff
 * 59) *Senior Dinner
 * 60) *BE Tshirts
 * 61) *Mission Statement
 * 62) *UG on curriculum board (so not hosed, no units hiding, etc)