ISCB-SC:Teleconference:Minutes-2006-05-26

Minutes from Teleconference on May 26th, 2006
Called to order at 6:10 pm GMT.

Those in attendace: Manuel, Nils, Parthi, Sarath, Saraswathi, Vic

1. SCS-2

 * 1)  budget
 * 2) * current sponsors (REPORT: Vic)
 * 3) **-$1100 biomeet profit. What ways are most promising for investing this money to attract more SCLeaders?
 * 4) * publication of abstracts (REPORT: Sarath?)
 * 5) ** -Sarath mentioned looking into the cost of 12 pubs in BMC and would email the group w/ costs
 * 6) ** -We were wondering whether we would need a minimum number of abstracts to be published in BMC. The prices seem too expensive for publishing the 12 presentations. 
 * 7) ** -Decision that we should allocate $500 for the article publishing and anything else that might be sponsored for this cause, from sources that are additional to current sources 


 * 1) pamphlets (ACTION: prepare pamphlets)
 * 2) * other printed materials (agenda, etc.)
 * 3) ** -$200 maximum for the SCS-2 booklet. Do we need to use SC funds to pay for this? We would ask BJ if she could delegate it and ship it to Brazil for us. 
 * 4) ** -In order to attract more people, we would like to include in the pack of our SCS-2 information, a leaflet that exposes our main achievements and a plan for events for the year 2006/2007 up to ISMB-2007.
 * 5) * social event (ACTION: determine organizer)
 * 6) ** -Vic has volunteered to be event organizer and to speak w/ Steven Leard on areas to meet or finding local guides who may suggest best places to dine
 * 7) ** -No call yet as to which events should be planned besides SCS2 dinner
 * 8) ** -Vic suggested that social events during ISMB must be on "hotel row"
 * 9) ** -An email will be sent out, probably by Vic, to tell people of: activities, locations, prices, day to day agenda of the SCs ISMB activities and social events as they come togehter

o how can we reach brazilian students? (they will benefit most from this) o are we going to use the same channels as before? * reaching out to Brazilian students (ACTION: assign this task to someone) o how can they help us (besides coming to the symposium)?
 * 1) 2nd call for abstracts
 * 2) * unanimous agreement to do a 2nd call for abstracts
 * 3) ** -Members have agreed to send 2nd call to thier known groups
 * 4) *** Vic will contact Biomeet universities
 * 5) *** Sarath will contact Latin American/Cuba contacts
 * 6) **** Manuel suggested to translate the call in spanis
 * 7) *** We will include in the 2nd call a more updated agenda w/ confirmed speakers, discussion of abstract publishing and mention of poster/presentation prizes
 * 8) * new deadline: 6/15, 7/1 or even 7/15 (REPORT: Nils; ACTION: determine deadline)
 * 9) ** -It was decided that we would have June 20th for the oral presentaiton deadline
 * 10) ** ''-July 10th would be poster deadline
 * 1) * videos of talks on the web? (ACTION: decide if worth pursuing)
 * 2) ** -Agreement to do this given cost is reasonable
 * 3) ** -Nils to ask Steven Leard if our room has such faciliites
 * 4) ** -Parthi mentioned of sufficient space on the ISCB-SC website to host

* misc o questionnaire will be required (ACTION: assign task to someone) o cafepress merchandise? checkout test store (REPORT: Nils) * booth? * meeting point for students? * lunchtime meetings? * will we have company representatives available?
 * 1) further ISMB activities (REPORT: previous ISMB attendees, ACTION: determine list of activities)
 * 2) * panel discussion before 3rd session? (REPORT: Manuel, Nils; ACTION: decide if we are going to do this)
 * 3) ** -Nils proposed the possibility of including a panel discussion where a topic exclusively relevant for students would be analysed. This could add some more specific interest tailored to students, and thus make the SCS-2 more attractive