BE Board:Meeting minutes/8/06/2007

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Draft Agenda - 08/06/07

 * 1) Coordinators
 * 2) *Elections
 * 3) **Nomination requests will go out in the next week or so
 * 4) **Elections will be run if there is contention for certain positions
 * 5) **Request for all current board members to recruit individuals to fill their positions
 * 6) **Some concerns about the timing needed to get the new GSC representative to the first GSC meeting and submit their registration in time too
 * 7) **Need to update position descriptions online and send out with email announcing nominations
 * 8) **Possibly add an additional social chair to help out with planning activities
 * 9) *Undergraduate Organization
 * 10) **They have an established budget which has been submitted and approved by Doug
 * 11) **They should hold elections in September once they start up classes again
 * 12) *Student lounge space
 * 13) **Meeting with Doug to discuss space allocation
 * 14) **Waiting to hear back about when student reps can meet with the architects to discuss specific details, wall construction etc
 * 15) First year representative
 * 16) *No issues or concerns
 * 17) Treasurer
 * 18) *Up-to-date figures were presented, without BE/ChemE BBQ numbers included
 * 19) *Based on budget submitted to Doug, there is about $1000 to play with for events in August (Academic and Social?)
 * 20) Academic representatives
 * 21) *Teach Seminar
 * 22) **Planned teaching seminar in August
 * 23) **Will parallel as the department's TA specific training
 * 24) **Plan to have drinks and appetizers following at CBC
 * 25) *Industrial Seminar Series
 * 26) **Speaker for August has postponed until September
 * 27) **Two speakers lined up in september
 * 28) **Nidhi will plan and run the early seminar in Sept and pass off the second one to the incoming academic rep
 * 29) Social chairs
 * 30) *TGIF and BBQ recaps
 * 31) **Success all around
 * 32) **Renewed interest in splitting aways from ChemE to have our own separately large summer social event
 * 33) *Beach BBQ (July/August) - [$500 budgeted]
 * 34) **Probably not based on the previous events run in June/ July
 * 35) **However, funding does exist if there is something they want to plan
 * 36) Community service chair
 * 37) *First event in July was successful
 * 38) *Second event in August did not have adequate turnout and had to be canceled
 * 39) *Suggestion to combine a community service event with a social event to increase turnout
 * 40) Diversity representative
 * 41) *Nothing has been accomplished here, simple lack of time on the part of the coordinators, sorry.
 * 42) Athletic chairs
 * 43) *Inventory list is up to date and online
 * 44) *Supplies have been added to the closet
 * 45) *Five T-shrits left over from this year, probably need to order more in the fall
 * 46) GSC representative
 * 47) *We're getting $750 to reimburse for the Sailing BBQ
 * 48) *Concerns about the turnover of responsibiliites with the incoming representative and the associated paperwork
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