BE Board:Meeting minutes/10/06/2005

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Date: 10/06/2005 Time: 12:00pm Place: 56-614

Annual Survey

 * Originally next Tuesday to report on Saturday, change to Wednesday
 * Data processing should not be a problem
 * Diana will send out the email to invite people to take the survey, multiple emails

Graduate Program Review

 * Last Friday – Diana and Barry presented a summary of the ten responses, and the results of last year's survey, results are posted on the wiki if anyone is interested
 * Email specific topics to the board and request feedback

Student Awards

 * Recommendation from Doug’s first BATS talk
 * Discussion started on the wiki
 * Some of the awards are feasible, such as posters at the retreat
 * Go back to Doug with a few initial awards and potentially
 * Megan P – awards for TAing
 * Jason – may be easier once the be major is implemented,
 * Can we award faculty? Can we promote things which already exist, can we also do the TAing nomination at institute level
 * Campaign at the institute level for BE professors

Student Directory

 * Wiki feedback seems pretty positive
 * Going to contact the institute about necessary permissions
 * Add wiki page and let people add themselves initially if they choose to – not yet
 * Objective is to have lab contact, year of entering etc…

First-year representative role/elections

 * Reprise what we have discussed about the position last meeting
 * Intend to take nominations after this meeting and arrange elections
 * Nomination by email and then elections will be decided

BE board and BMES Interactions

 * With undergrad major and the undergrad students may need to interact more
 * ASA – confused about the coexistence of BMES and BE board
 * Need to send a letter to clear up the confusion
 * BMES will blanket the undergraduate majors affiliated with all bio related majors
 * BMES want to have a mixer between undergrads and grads
 * Concerns with poor turnout at softball game
 * Let BMES members to coordinate activities with the social chairs

Academics

 * Advisor-advisee events
 * Advisee – advisor study break – October 19th if advisors are not caught up in ICSB, move to Oct 18th
 * ISS
 * Industrial seminar – bioethics
 * Steve Tannenbaum requested changing – told to ask other professors
 * Danielle – Zach Shriver, patent law, nature editor scientific publishing
 * Poll people who show up at the seminar -

Social Committee

 * TGIF
 * Friday Oct 28th, indoor BBQ, Halloween theme 11:30- 1:30
 * Need to cross schedule with the ISS
 * Planning a brewery tour with Al for October TGIF – 21st of Oct
 * Harpoon may be an option instead of Sam Adams, preferences?
 * Danielle – harpoon tour, basically just sitting at the bar drinking…
 * Other
 * Contact GSC about the grad ring for BE ring, social event at the muddy, be this fall

First-year dinner evaluation

 * Receipts to Mariann
 * Request from a first year for buffet restaurants in the future

Academic career mentoring events

 * The workshop mentoring events, only one event last year
 * Described on the wiki
 * Discussion page, first meeting on the 17th of October, formal announcement will go out

Community service

 * Weekend day or a weeknight at 5pm?
 * Community Serving
 * October 19th evening
 * Make meals and deliver them to people who are housebound
 * In Roxbury, need to drive there, two cars
 * Can food drive
 * doesn’t necessary require a time commitment
 * class competition
 * Habitat for humanity – 7am-4:30pm, weekend in November, December

Diversity

 * Interlab Lunch
 * First interlab lunch two days ago
 * Purpose is to get people to get to know each other before trying bigger
 * Caribbean lunch on Nov 17th
 * Diversity meeting later today to decide how else to celebrate the caribean culture
 * December – presentation about being a minority alters the career path

GSC Rep

 * Katrina relief – 15,000 dollars to support projects
 * Past a resolution – to review graduate student diversity across campus
 * Want reps to talk about things from single department, reps to help department heads to be able to bring these issues up

IM Sports

 * Order shirts – old design or new design?
 * Competition to redesign IM T-shirts

Treasurer

 * Email Jordan your expenses, Mariann gets the receipt
 * Social – last few were more expensive than the average
 * Jordan will email overall budget to individual groups

UG representative

 * Dinners with grad and undergrad students
 * BE180 and BE109 – course development on the wiki if you are interested in checking out what is going on
 * Short talks from the professors about the new courses being added to the curriculum and how things fit into the overall
 * General talks about course development and education in general
 * Maybe put into open Bats slots, open BE seminar slots
 * Talk to Reshma about incorporating with academic seminars
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