DataONE:meeting notes:21 June 2010 chat

In the chat room: Heather Piwowar (hpiwowar@gmail.com), Valerie Enriquez (valerie.janae.enriquez@gmail.com), Nicholas Weber (nicholas.m.weber@gmail.com)

8:59 AM Heather: You've been invited to this chat room! Hi everybody Sarah: hi! Valerie: hello Heather: Hope you guys are all well. happy summer. 9:00 AM Nicholas: ditto Valerie: indeed 9:01 AM Heather has left 9:04 AM Heather has joined Nicholas: are you in heather? Heather: hi guys sorry about that Nicholas: no worries Heather: so I missed any conversation.... anything to add to the agenda, anything else to go over? 9:05 AM ok. So. updates? Nicholas: can you repost the agenda link? Heather: Nic, sounds like you made good progress? yes, sorry I actually didn't make a link this time Nicholas: oh. nevermind then 9:06 AM Heather: so the agenda is just a) how are things going and b) do you need anything from me or the other mentors, and c) anything else you want to cover nic, you want to go first? Nicholas: (gotcha)  Sur  e  I finished off the Journals in the Category Ecology and Evolutionary Biology 9:07 AM not a lot there in terms of data sharing and citation policy Valerie has left Nicholas: today I am going to try to finish the Repositories metadata and policies and then move on to funding resources tomorrow Heather: great Nicholas: I hope those can both go quickly  and I can jump back into some more journals Heather: I had someone email me asking about data policies in journals 9:08 AM Nicholas: One concern I have Heather: so I'm going to point her to your preliminary data in your spreadsheet :) yes? Nicholas: ICR just realeased as of the 18th the reports for 2009 Valerie has joined Nicholas: I was using the reports from 2008 for Ecology and EV Bio if I move to more categories, I should stick with the 2008 data right? 9:09 AM Heather: hmmm, no, I'd jump to 2009. Nicholas: ok Heather: rexporting those categories for 2009 won't take too long, is that right? Nicholas: Oh, you're right Heather: or, to think about it a different way, part of your task will be to look at changes in policies over time Nicholas: Iw as thinking the other fields would be affected... (sometimes head in the sand) 9:10 AM Heather: and so having journal covariates over time would be good too Nicholas: yes, so I can refresh those fields easily Heather: so I would actually consider getting the fields for multiple years, corresponding to sarah's data extraction 9:11 AM (2009 first, then the rest after you start to look at time-scale stuff, probably after you've done first pass of repositories and funders) Nicholas: yup, makes sense Heather: cool. anything else? do you need anything from anyone? 9:12 AM Nicholas: I wanted to ask as well, if anyone knows about ESA's data registry... if it's consulted often Heather: I don't know Nicholas: it's the only model I've come across that has a registry, so it seemed unique Heather: want to ask on tomorrow's call, so we can learn? Nicholas: yes, I thought Bruce would probably have some input 9:13 AM that's all from me Heather: great valerie? you are revelling in full text, is that right? Valerie: yes 9:14 AM my searches are going much better as well Heather: great! Valerie: I updated my notebook page to add a summary of my search findings and I started an abstract I also made a copy of Sarah's spreadsheet template to add into Heather: how is that going, using the new ss? Valerie: https://spreadsheets.google.com/ccc?key=0AgM1E1R2tI_6dGNpNUd1cVg0djZ4UlI4c3BkcjRzZnc&hl=en 9:15 AM Heather: You've been invited to this chat room! 9:16 AM Valerie: it is workable, I just need to add/switch a few headers here and there Sarah: which ones are you having trouble with? Valerie: it's just that when I export the .csv from ISI, the headings don't always match so I just have to copy/paste it one column at a time 9:17 AM Sarah: oh, don't do that! just record the doi Valerie: oh ok Sarah: I've fixed mine with formulas to copy the info Valerie: (some things don't have dois, should I mention that or leave it out?) Sarah: maybe I should send you my desktop version, it's much easier to use Valerie: ok Sarah: you'll always need a doi Valerie: yeah, google docs isn't liking me much right now Sarah: yeah, i don't use it, i just reupload every few days 9:18 AM Valerie: also, are you using Office 7? Sarah: no, windows 7 but not office 7 Valerie: I've been using Open Office, so that might also be causing slight hiccups ok Sarah: well, it's probably worth a try Heather: defiitely use a tool that works... if the tool doesn't work, we need a new solution. so uploading every day is probably best for now. Valerie: ok, cool 9:19 AM Heather: if you think there is something in particular that open office is causing grief on see if you can test it to make sure that is the problem, or ask us to test it 9:20 AM and if so and you need access to Microsoft Office we'll figure out a way let us know. Valerie: I have Microsoft Office Heather: ok! cool. then you can do what works :) Valerie: I'll switch over to that then 9:21 AM Sarah: i've got hyperlinks and such in it too which make navigating between sheets easier are you having an problems with coding the fields? Valerie: so, all I should be recording is the doi and whether or not it cites data in [X] repository and how it cites? Sarah: is that cumbersom?  the ss I'm sending you autocopies the ISI info and populates the fields Valerie: the coding's fine, I just switch from page to page in case I forget  oh cool Sarah: so, you don't even need to record doi, just check it 9:22 AM Heather: Sarah, can you also upload a version to the wiki? Sarah: do all the fields make sense? Heather: if it is possible to upload the file, then just link to the file? Sarah: yeah, which part of the wiki? it's on my notebooke Heather: useful in case anyone is curious Sarah: oh. yeah, i can do the file too Heather: oh, ok, sorry didn't realize that. yeah, the file I mean so that people can learn from your cool auto-features if they are poking around Sarah: yeah, it's nothing fancy, but i can post it 9:23 AM Heather: great, thanks. Valerie: either way, automation will make this a lot easier Heather: good. anything else, valerie? Valerie: that was pretty much it 9:24 AM thanks for the new spreadsheet Sarah: yep let me know what fields you have problems with or think are unnecessary Heather: sarah, is it going well for you? Sarah: as you come across them um, yeah Heather: do you need anything from anyone else? Sarah: was that directed to me or valerie? Heather: you, Sarah. 9:25 AM Sarah: oh, I'm good I think i'm wondering a bit about the repository metadata nic is collecting and I've tested coding the journal policy to match the article coding but just for my journals is something we might consider doing to "rate" how good the citation is 9:26 AM Heather: yes for final analysis, that sort of coding would help 9:27 AM Nicholas: The repository metadata I'll upload to google docs -- I just started this morning Heather: though there is an advantage to not trying to code it that way too soon, I think, since we're still learning what makes a "good" citation on the good citation spectrum. what were you wondering about in particular, sarah? what level of detail he's collecting? Sarah: no, i'm just reading it and coding it to help me think through it 9:28 AM I'm wondering what policies the repositories have..citation? posting? metadata? journal affiliation? etc mostly citation? 9:29 AM Heather: ok, sounds like nic will have that in the few days. Sarah: I'm just seeing all kinds of goofy citations that make me wonder how the journals (let alone the depositories) have any hope of enforcing/regulating ok, I'll be patient thenm Heather: ok, otherwise extraction is still going well? 9:30 AM ok. Sarah: yep getting better Heather: not much else from me, just wanted to make sure we all keep communicating to make sure things are rolling. Sarah: the organized ss helps and just getting in the swing of things Heather: blog is getting some nice hits! 9:31 AM (though maybe the poll thing isn't such a great idea in general... it was kind of a bust) Valerie: aw Sarah: oh good, I'm having trouble viewing the comments...can we change the layout so we can view multiple comments at a time ? Nicholas: I know, I think we had 2 votes, and one was me 9:32 AM I didn't realize comments were limited, I'll play around this afternoon Heather: yup. oh well. 9:33 AM anything else to talk about together? Valerie: the comments I saw were mostly just trackbacks that we gave each other Sarah: I think I'm good. nothing to more to discuss and I'll send/post the ss right now 9:34 AM Valerie: excellent, thanks Heather: ok. bye everybody, talk to you tomorrow on the group call! Nicholas: bye Valerie: talk to you all tomorrow Nicholas has left Valerie has left