OpenWetWare:Steering committee/Meeting - 1/6/06

=Time/Location=
 * Friday, 1/6/06 : 1:00-2:00
 * Location: MIT, room 68-574

=Agenda= OpenWetWare steering committee/Suggestions
 * 1) Revised budget to match 18.5K (30K minus overhead)
 * 2) *Will need to allocate money prior to a review in March/April where we could recieve additional funding.
 * 3) *Current Budget (detailed):
 * 4) **UROPS: 12K
 * 5) **Advertising: 2K
 * 6) **Travel: 5K
 * 7) **Boston-area Tutorials: 1K
 * 8) **OWW Seminar Series: 10K
 * 9) Sub-committee leaders
 * 10) *Do we want to keep the same leaders as were assigned for the iCampus meeting?
 * 11) **Finances:Jason Kelly
 * 12) **Timeline Manager:Danielle France
 * 13) **Software Development:Barry Canton
 * 14) **Community Development/Advertising:Sri Kosuri
 * 15) **User Experience/Data Management:Jeff Gritton
 * 16) **Education Coordinator:Reshma Shetty
 * 17) Sub-committee goals for IAP
 * 18) *Update the timeline, and specify tasks for each sub-committee to be accomplished before next meeting.
 * 19) Procedural
 * 20) *Meeting time/frequency
 * 21) **Lunch meetings, once or twice a month?
 * 22) *Email lists
 * 23) **Should admin/steering committee be same list?
 * 24) Open discussion

=Notes=
 * 1) Budget
 * 2) *The budget was revised:
 * 3) **UROPS: 7K
 * 4) ***2 Spring UROPs and a Summer UROP
 * 5) **Advertising: 2K
 * 6) ***Artist to design materials (1K), mailings/business cards/etc (1K)
 * 7) **Travel: 2K
 * 8) **Boston-area Tutorials: 0.5K
 * 9) **OWW Seminar Series: 7K
 * 10) Sub-committee leaders
 * 11) *These will stay the same, except we split Community/Advertising into two seperate positions, Sri will remain as Community and Ty will be Advertising.
 * 12) Sub-committee goals for IAP
 * 13) *Finances:
 * 14) **get the budget approved by iCampus, set up the account (Jason Kelly)
 * 15) *Software Development:
 * 16) **UROP advertisement (Alex Mallet)
 * 17) *Community Development:
 * 18) **Potential speaker list for open science seminar series (Sri Kosuri)
 * 19) **There was some debate over the usefulness of the seminar series, some reasons given in support were:
 * 20) **#Slide about OWW to be mentioned during introduction of the speaker
 * 21) **#Advertising via linking to videos of the seminar through the site.
 * 22) **#The speaker is forced to admit the existence of OWW
 * 23) **#Great speakers would be good educational experience and advance the overall goals of OWW of increasing openess in science.
 * 24) **Tutorial session for the MIT community (Jason Kelly)
 * 25) ***Jeff suggested that we do a good job of this and video it. Then we can have a video presenation with slide show available for download for people wanting to find out about the site via the web.
 * 26) *Advertising
 * 27) **Look into hiring an artist to design logo, etc (Ty Thomson)
 * 28) **Advertisement before Biology Colloquim was suggested.
 * 29) **Presentation at BE or Biology Retreats.
 * 30) *User Experience/Data Management:(Jeff Gritton & Barry Canton)
 * 31) **Drew suggested we spend time developing a strategy to encourage the growth of 'back-end' users in order to ensure number of dedicated editors (quality-checkers) scales with the user base.
 * 32) **One suggestion was to build out the Community Portal, using wikipedia's community portal as an example.
 * 33) **Natalie suggested talking to the iGEM teams about their experience with the iGEM wiki, since there was a number of groups who didn't like it -- should be a good source of feedback for us. (Also, could use these contacts to recruit new labs to OWW)
 * 34) Procedural
 * 35) *Next meeting will be in ~2 weeks date/time TBA
 * 36) *Making new email lists
 * 37) **admin -- inquiries from public, requests for accounts, etc.
 * 38) **steering_committee -- discussion of back-end type stuff
 * 39) **announce -- annoucements list